Office Manager

Salary: £30,000 – £36,000 per year

We are working with a Engineering business in the York area, who are looking to appoint an Office Manager, working within their Design and Engineering department, overseeing and having responsibility for the overall Admin. Function within the business – H&S, Finance, Training and Procurement. 

The role will involve the following duties: 

• The first point of contact for all Clients and Visitors to the offices.
• Assists with the production of external consultant usage and performance reports.
• Assists with the preparation for internal / external audits.
• Assists with the preparation of Case Studies and Newsletter articles.
• Assists with new employee inductions, c/w ordering IT equipment, PPE etc.
• Assists with maintaining staff CV’s and BIM competency records.
• Manages the web-based timesheet system, and processes reports as required.
• Monitors timesheets and manages the weekly D&E timesheet submission to Payroll.
• Manages office consumables and procurement requests, including ordering of stationary / IT (hardware and software) / PPE / water cooler and office printer replenishment and maintenance. Assesses and manages the payment of invoices through Accounts.
• Assists with organising meetings / workshops / briefings as required, including the management and setting up of meeting rooms, arranging refreshments where required.
• Collates briefings and toolbox talks and uploads to SkillsID.
• Co-ordinates staff expenses, fuel returns and staff disruption sheets for authorisation by the appropriate level of authority, and processes through Payroll.
• Manages and controls PPE, and site tools and equipment.
• Administers the process of team’s dispositioning competencies
• Co-ordination of documentation and issuing of FM-DE-029

We are looking for someone with the following skills/attributes:

• Experience within a Senior/Executive Administrative role 
• Some Office Management experience 
• Strong Commercial awareness
• Knowledge and or exposure to Health and Safety Administration
• Communicate confidently with colleagues, clients and suppliers both on the telephone and via email.
• IT literate with advanced working knowledge and experience of Microsoft packages including Excel, Word, PowerPoint, Teams and Visio, and willing to learn new software packages as necessary.
• Problem solving and decision making in line with level of responsibility.
• Awareness of the ISO 9001 standard.

In return, the offered package is a salary commensurate with level of experience £neg, holidays 33 days + stats. Monday to Friday working hours = 39 hour week (flexible start and finish times). On site car parking. Healthcare Scheme. Westfield.