Project Coordinator / Administrator

This company is a well known and respected Oil and Gas product manufacturer who have a vacancy for an Applications Engineer to join their team.
This role provides administrative support to the Project Team members to help ensure the efficient operation within the Project Teams.

Role Overview

Project Administration:
– Administrating internal and external performance Assessments
– Manage Variation Order Sheets including Avante input, invoiced and paid.
– Update Premium Raised Summary Sheet.
– Maintain Late Deliveries/penalties Log.
– Administrating departmental Performance Indicators (PI’s) as part of continuous improvement.
– When required update Time and Attendance for the department on a daily basis
– Arrange flights, accommodation, currency car hire, conference facilities, lunches and -evening meals as required for team members or visitors.
– Organize and store paperwork, documents and computer-based information, through maintaining departmental hardcopy and electronic files.
– Assist in Meetings and issue minutes to attendees.
– Answer department call’s, take messages and respond to urgent enquiries
Monitor and update controlling documentation, status reports, Project reports, sub order schedules
– To set up conference rooms and deliver lunches in absence of chef
– To assist / cover, where possible, customer requests in the absence of the responsible team member
– Routinely use various continuous improvement techniques to improve team performance

Document Control:
– To review Customer Purchase Orders, identify their document submission requirements and produce an agreed Submission list for Customer approval, where needed
– To ensure that documents are formatted and submitted in accordance with Customer requirements within 1 working day of receipt. The document database is updated, record all document submittals and receipts on the document database within 1 working day
– To administrate the effective archiving of Company documents. Activities could include
– Preparing document packages for ‘scanning’ by third party agencies if required
– Arranging collection, expediting and the receipt of documentation.
– To assist on Data Book compilation when required.

Technical Administration:
To collate and file purchase requisitions, purchase orders & delivery information and ensure the filing records are kept up to date
Produce Engineering change orders ( ECO’s ) when instructed by the engineers
Data input into Avante Bills of Materials, and all data associated with the department.
To administer valve Test Procedures and associated documents from the project engineers when required.
To administer Installation and Operating manuals when required
Receive goods into the Avante business system as required.

Inter Departmental Liaison
As and when specifically requested and agreed give Sales assistance with regard to specification reviews.