Receptionist & Facilities Coordinator

Reception/facilities Assistant
Leeds, LS1
£15,500
Mon – Fri / 9.00 – 5.30

An opportunity has arisen for a full time Receptionist/Facilities Assistant’s to join our clients expanding offices in Leeds city centre. This is an exciting time to join the firm who are expanding rapidly so there are great opportunities for future career development.

You will have proven ability to communicate effectively at all levels, be smartly presented, enthusiastic, approachable and have a “can do” attitude.

Duties & responsibilities:

* Meet and greet all Clients in a prompt, polite and efficient manner;
* Answer all internal/external telephone calls via the Mitel switchboard.
* Arranging and accepting meeting room bookings
* Assist with travel arrangements
* Ad hoc typing duties and provide secretarial assistance as required.
* Attend to the day to day running of the hospitality and meeting rooms providing refreshments throughout the day for internal and external clients.
* Ensure client meeting rooms are maintained to the highest standard
* Order breakfasts and sandwich lunches as required.
* Liaise with Partners with regard to food and wine requirements for client events
* Covering evening events and dinners
* Assisting with collection and distribution of incoming post and collection and despatch of outgoing post
* Hand delivery of items of post both internal and external to other organisations
* Recording and distributing incoming fax messages
* Preparing stationery orders and delivering within the office environment
* Assisting with photocopying and dealing with documents that require binding and shredding
* Assisting with moving office furniture as and when required
* Assisting with minor maintenance tasks
* Assisting with the set up of Video Conferencing system

Person specification
* Experience within a law firm or professional services office is desirable but not essential as full training will be provided.
* Experience of using Mitel switchboard is desirable.
* Secretarial experience is desirable.
* High standard of professional appearance is essential.
* Sociable, friendly and polite.
* Ability to engage with clients and display exceptional customer service skills.
* Ability to utilise tact, discretion and diplomacy and maintain confidentiality at all times.
* Flexible, can-do/will do attitude to work;
* Ability to work under pressure and to tight deadlines
* Eagerness, efficiency and willingness to learn and help
* Able to use own initiative.