Office Support to Deputy Head and Team – Graduate Desirable

To act as the Associate Headteacher’s Personal Assistant providing a personal, effective, efficient and confidential service. Maintaining good public relations, assisting visitors to the school in a calm, sympathetic, efficient and helpful way together with promoting a positive image of the school. To support the Secretary to the Chair of Governors and to act as clerk to the various sub-committees.

DUTIES AND RESPONSIBILITIES:
-To provisionally make appointments, maintain the diaries both manual and electronic and reminding the Associate Headteacher of appointments, meetings and deadlines for the completion of work
-Intercepting the Associate Head’s telephone calls and ascertaining whether they should be dealt with by him/her personally or redirected
– Sort all mail for the Associate Head and redirecting as per his/her’s instruction
– Carrying out a range of administrative and clerical functions i.e. typing, filing,
photocopying etc
– Draft and prepare correspondence using Microsoft Office Applications i.e. Word, Excel, PowerPoint Outlook etc and maintain relevant databases as required
– Update and maintain an efficient filing system
– Providing a private and confidential secretarial service to the Associate Head involving liaising with students, parents, staff and governors
– In absence of Cover/Office Manager to update and provide relevant statistical information on sickness, absences and self-certification on a monthly, termly and ad hoc basis as required
– Support in the placing of adverts in relevant publications, prepare packs for candidates, prepare offer letter, chase references, set up interview panels etc. as appropriate
– Support in liaising, collating, updating and the production of the Staff Handbook, Policy Folder, School Calendars, School Brochures and the Parent Handbook. Also involved in the typing of the School Development Plan, SEF and the Year/Faculty Action Plans
– Responsible for ensuring sufficient stocks of refreshments available for various functions in the school arranged by the Associate Head

If you have the above experience and are looking for a busy office support role with strong personal assistant duties -!Spring Personnel Ltd is acting as an Employment Business in relation to this vacancy.

Spring Group plc is an Equal Opportunities employer; we welcome applicants from all backgrounds.
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