Administration Assistant

Our client a well established company who are leaders within their field are seeking an Administration Assistant within the Business Support team.

Administrative

Provide administrative/secretarial services to support the day to day work
Liaising with outside agencies, telephone enquiries, arranging conference calls.
CRM support work with data capture and maintenance of individual records. Adding contacts and companies to the database.
Receive all visitors in a professional manner, keeping accurate records of all visitors.
Manage room bookings responding promptly to requests
Deal efficiently with queries through a full understanding of:
Agenda X
Knowledge of the functions of other departments
Events and Training Courses
Provide efficient message service (including distribution of incoming fax message).
Research and booking of staff travel – training provided
Maintaining accurate staff lists including, attendance, weekly summary of staff absence for HR.
Filing of press cuttings and assisting the Media team with daily news headlines
Photocopy/Printers & Stationery – ordering of consumables, trouble shooting (e.g. changing of sundries, clearing jams etc.
Incoming and outgoing post
Booking of taxis and couriers
Ad hoc printing as required by other departments

KNOWLEDGE/SKILLS/QUALIFICATIONS REQUIRED

A team player with good interpersonal skills
Effective communicator with a good standard of written and spoken English (clear diction)
Logical mind as will be dealing with diverse range of tasks
Able to work under pressure, to deliver work accurately and to deadline.
Good keyboard skills with a sound working knowledge of word processing, generally computer literate with experience of Microsoft Office i.e. Word, Excel, PowerPoint, Internet and databases.
Flexible and reliable. Polite and business like at all times, combined with a warm smile and smart appearance is a necessary part of the job.

DUE TO LOCATION TO BE CONSIDERED FOR THIS POSITION YOU MUST BE A CAR DRIVER. IF YOU HAVE NOT HAD A RESPONSE WITHIN 5 WORKING DAYS PLEASE ASSUME ON THIS OCCASION YOU HAVE NOT BEEN SUCCESSFUL