Secretary / Assistant

An exciting opportunity for a part time experienced Secretarial Assistant to join a leading organisation in the East Leeds area. A fantastic role for a bright, enthusiastic candidate looking to build a career in a busy Office environment. Are you flexible and able to work as part of a team? this could be the role for you if you have exoerience at a Secretarial or Board level.

Job title: Secretary/Assistant

Salary: £26,000per yearPro rata

The role:

Drafting and sending emails.
Co-ordinating board meetings including booking venues and accommodation and ensuring lunch and refreshments are booked
Processing of expenses for Non-Executive Directors
Assisting in the preparation of Board and Committee meeting agendas, minutes and board packs (including setting up meetings, creating all the filler pages, day summaries, setting meetings up on Boardpad, loading all the documents onto Boardpad, printing, collating and binding packs when hard copies are requested – at least twice per year. Also co-ordinate provision of Wi-Fi (and codes) together with tests prior to the day. Scan and file signed minutes in the minute book and provide copies to the Auditor as required
Maintaining a record of Directors’ attendances at all board & committee meetings
Assisting with arrangement of venues
Completing TR1 notices and maintaining DTR register of all TR1 notices received
Ensuring incoming faxes are provided to the relevant department
Assisting with the maintenance of the trademarks, patents, registered designs and domain name registers, including renewals and infringements
Managing and controlling information, gathering process’ for any health and safety claims received
Distributing post to different departments
Maintaining and recording a catalogue of archives with external archive providers
Typing various documents, redlining, comparing versions and formatting as required
Maintaining the data protection register
Administer and maintain music copyright and TV Licence registrations
Assisting other team members with Co Sec matters as required
Produce Annual Returns via Blueprint, check information with annual accounts and file electronically via Blueprint
Dealing with incoming invoices, obtaining approval, sending for payment and adding to the budget

Who we’re looking for:

Skills:

Experience of working closely with Directors and Shareholders
Excellent communication, written and verbal skills
Familiarity with BoardPad and ‘BluePrint’ secretarial software is desirable but not essential
Good knowledge with Microsoft Word, Excel, PowerPoint, Outlook and Adobe
Fantastic time management, problem solving, planning and organisingAttributes:

Interest in legal and company secretarial
Good attention to detail and initiative
Bright and Proactive
Commercial acumen
Decisive and a good initiative

Hours: Up to 20 hours per week

Huntress Group does not discriminate on the grounds of ‘protected characteristics’ as defined under the Equality Act and other relevant UK legislation.

Huntress Group acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.