Secretary PA

A high profile client of ours, is looking to recruit an experienced Secretary/PA at the Warwick University site.

Division – Human Resources.

Secretary/PA

Position Description:
The position is required to support the operations director in all day to day PA activities; this includes but may not be limited to: Arranging travel & processing expenses (booking travel, booking hotels, gaining Finance signatories etc.)

Managing diaries, arranging meetings, booking conference rooms etc using Google Booking and managing visitors for the operations director and wider team Dealing with telephone queries on a wide range of subjects Produce presentations using Microsoft Word & Microsoft PowerPoint Dealing with general project correspondence Management of Purchase Orders and invoices as appropriate Supporting in adhoc tasks and projects as required from the operations director and team Able to handle highly confidential information sensitively and appropriately Provide administration support to the wider project team where required Controlling office stationery.

Skills Required:
3 KEY SKILLS REQUIRED:
1) Previous experience as a PA to a senior member of staff
2) High competence and knowledge of the Microsoft Office suite is essential especially word, PowerPoint and Excel
3) Good organisation and prioritisation skills with attention to detail and deadlines, communication through all levels of the organisation and complete respect for confidentiality.

Experience Required:
Previous experience as a PA is essential as well as general administrative activities High competence and knowledge of the Microsoft Office suite is essential especially word, PowerPoint and Excel Good organisation and prioritisation skills with attention to detail and deadlines The ability to work in a high pressured environment with conflicting priorities The ability to work unsupervised.
The ability to communicate effectively at all levels of the organisation as well as with external contacts Ability to work on own initiative and as part of a team A current driving licence Respect for confidentiality

Experience Preferred:
Experience of Google mail email system Experience in a manufacturing office environment

If this looks like a role you are interested in then please CLICK APPLY and send your CV into us.