Part Time Receptionist

Salary: £26,000 per year

RECEPTIONIST PART-TIME

London E2

Part-time, 26.25 hours a week, Monday to Friday 12:45pm – 6.00pm

Salary: £26,000per year gross (full time equivalent £21,791)

The part-time receptionist will work as part of a two-person reception team and will play an important role in our clients flagship building in E2.

Your duties will include:

• Being the first point of contact for visitors to the centre; welcoming them and issuing name badges and ensuring that everyone signs in, announcing their arrival and directing them to the appropriate tenant organisation or meeting room.
• Ensuring security procedures are followed in the centre, and that all building visitors/contractors sign in/out.
• Taking deliveries of the Royal Mail post, sorting and distributing it to tenant organisations and ensuring that outgoing post is collected every evening.
• Notifying tenants when deliveries arrive in the building.
• Answering phones and directing calls to relevant staff or tenants
• Acting as a point of contact for tenant queries and communicating these effectively to the relevant member of the Property Management team
• Helping to establish and maintain excellent communication with tenant organisations
• Ensuring an effective handover is made between shifts
• Maintain a log of desk bookings.
• Solve or redirect queries efficiently.
• Assisting with administrative duties
• Ordering cleaning/stationary supplies for the cluster and keeping an accurate record in the purchase order / tenant recharge sheet;
• Run monthly photocopier and Franking machine reports and forward to finance department.
• Covering for other members of the reception team when they are in training, on holiday, etc
• You are a welcoming, proactive, friendly, and organised person, who enjoys the challenges of being the first point of contact.

Skills needed

• Excellent communication skills and experience of communication with different groups of people
• The ability to act quickly and effectively using their own initiative
• To be a team-player
• Have good IT skills, particularly Microsoft Office software
• Good organisational skills and the ability to prioritise his/her work, multi-task and remain flexible
• To be trustworthy, personable and reliable