Litigation Admin Support

Litigation Admin Support, Halifax

The Parabis Group is a professional services organisation, specialising in the supply of legal and professional services to the insurance, travel, healthcare and related industries. As a modern law firm we provide a range of legal services from volume claims handling / pre litigation services through to highly technical litigation practices.

Business Unit Description:

We handle Personal Injury claims. We deal through the life of the claim from submission on the Portal to settlement, and if applicable litigation. Our work involves liaison with other departments, the customer and third parties.

Job Purpose:

To provide administrative and some secretarial support to the litigation team. To ensure that the key administrative tasks (setting up new files and sending work out to Acumen) are completed by the support team on a daily basis.

Key Responsibilities and Duties:

* Sorting the daily litigation post for the different fee earners and checking any unreferenced post. Checking all incoming court documents to check whether a new claim needs setting up
* Assisting with the scanning of the post/and or checking it has been scanned
* Checking the list of files to Acumen and ensuring that urgent files are sent out in good time
* Assist with new file set ups during busy periods including preparing acknowledgments, running the litigation q&a, scanning documents to the file and calling the making telephone calls for the court details
* Overseeing the filing and general housekeeping of files and correspondence in the litigation team. Ensure files are filed away at the end of the day.
* Dealing with closed files, keeping the closed file spreadsheet updated and ensuring closed files are boxed up and sent to archiving on a weekly basis.
* Emergency cheque requests-responsibility for this process ensuring all emergency cheque requests are dealt with the same day and the necessary records are compiled
* Ensuring all outgoing post ready by 2.30 including printing and collating post from fee earners in other offices when required
* Taking incoming messages for incoming calls on litigated files
* Keeping the litigation spreadsheets up to date including the new files spreadsheet, the fee earner spreadsheet and the over £15 000 reserve spreadsheet.
* Arrange the team meetings and the team case law meetings. Compile the agenda and minutes for the team meeting.
* Assisting in monitoring the litigation mail box
* Keeping the court diary up to date on a daily basis
* Liaising with accounts Croydon regarding litigation cheques and liaising with acumen and other associates over outstanding invoices.
* Ensuring new instructions to CIS panel solicitors are sent out promptly and are acknowledged
* Providing some secretarial support to the litigation team leader
* To assist with other administrative duties as required
* To comply with data protection rules and client confidentiality rules

In addition to the duties and responsibilities listed, the jobholder may be required to perform other duties assigned to them from time to time.

KASH – Knowledge, Attitude, Skills and Habits:

Essential:

* Typing skills desirable
* Previous experience of working in an administrative support role essential
* Previous experience of working in a legal/insurance administrative support role desirable
* Good organisational skills
* Professional telephone manner
* Able to be flexible and to deal with unplanned urgent tasks as they arise
* Ability to identify the tasks that need priority each day to ensure that all deadlines are met
* Good team working skills essential

Hours of Work:

Core hours are 37.5 hours, Monday to Friday, 09:00 – 17:30; the successful candidate is required to work flexibly to achieve agreed business objectives.

Vetting:

All offers are subject to satisfactory DBS (formerly CRB), Credit Check and professional/personal reference checks.

To apply for this role, please complete our short on-line application form by clicking ‘Apply’ to this advert, for more information, please contact Mel Jaworskyi at Parabis Resourcing on – Parabis Resourcing is the in-house recruitment team for the Parabis Group.

The Parabis Group is an Equal Opportunities employer and will avoid unlawful discrimination in all aspects of employment including recruitment. Person and job specifications will be limited to those requirements that are necessary for the effective performance of the job. Candidates for employment will be assessed objectively against the requirements for the job, taking account of any reasonable adjustments that may be required for candidates with a disability.

Compliance – In your role you need to ensure that, at all times, you are complying with any applicable regulatory and legal requirements which extend to your role and you act in accordance with the Group’s internal policies and procedures, as published on the intranet/extranet, which are applicable to your role.