Business Support Administrator

My client based in Huntingdon is looking for a business support assistant on a 6 month contract to contribute to the effective provision of secretarial, administration and financial, support services, to ensure that business support services are delivered to a high standard.

Main Duties

· Co-ordinate diary management to ensure meetings are arranged and information recorded and distributed.

· Maintain the Services/teams information systems and ensure accuracy of data.

· Generate and deliver documents, letter, memos and presentations.

· Support the induction, supervision and learning of others as required.

· Contribute to the continuous business improvement of the service.

· Arrange travel and hotel bookings.

· Represent Team/Group at meetings and on Project Teams.

Office Support

· Maintain the Services business systems and ensure accuracy of data.

· Ensure an accurate, confidential and effective service by maintaining up-to-date filing systems (paper and electronic), and security of information in accordance with the policies and procedures of the Service and relevant legislation.

· Deliver an efficient and customer focussed service, by receiving visitors, processing and responding to incoming communication (post, telephone, and fax), taking messages, copying and distributing information as necessary.

· Maintain Service intranet and internet pages to ensure accuracy.

· Assist in the delivery and development of service, using information systems to generate accurate performance and management information and disseminate as required.

· Assist in effective maintenance of stores and supplies to office and operational stations including equipment, PPE, scrap cars, uniform returns, MFDs etc.

· Undertake general clerical and administrative tasks to support the service as required.

· Work with other Assistant Support Officers to streamline practices and help to prevent excessive workload peaks.

Financial Support

· Assist in the financial management of the team, including raising purchase orders, good receipting, checking and running of reports.

· Ensure Business Support Manager is alerted to any discrepancies.

· Administer other payments and transactions and ensure safe keeping of monies.