Build Secretary

In a Nutshell…

We have a fantastic opportunity for a Build Secretary to join our team within Vistry Housebuilding Western, at our Clifton, Bristol office. As our Build Secretary you will be responsible for providing secretarial and administrative support to ensure the smooth running of the build department and the developments. This is an interesting and varied role so flexibility and patience are key.

We are pleased to say, this role can accommodate agile working arrangements.

This is a Fixed Term Contract for 12 months covering Maternity Leave.

Let’s cut to the chase, what’s in it for you…

Competitive basic salary and annual bonus
Agile working arrangements possible for this role
28 days annual leave plus bank holidays, and the option to buy up to 5 days per annum
Private Healthcare
Company contributory pension scheme
Life assurance – 4 x your annual salary
Sharesave scheme
Cycle to work scheme – up to £3000
Support with a professional membership
Denplan, GymFlex and many more…
In return, what we would like from you…

Behave in line with our company values – Integrity, Caring and Quality
Educated to GCSE standard or equivalent in Maths and English
Experience of working in an office environment
Good knowledge of Microsoft Word, Excel, PowerPoint and Outlook
Excellent numeric and literacy skills
Able to work with a high degree of accuracy.
Excellent organizational skills
Ability to communicate with colleagues of varying seniority.
Be able to work well as part of a team and able to use own initiative when required.
Professional, with a positive outlook
Able to prioritise workload to meet deadlines
Willingness to learn and develop skills and knowledge
A commitment to work as required to meet the needs of the business
Desirable –

BTEC diploma or certificate in administration
Use of COINs database
More about the Build Secretary role…

Support the Regional Build Director by co-ordinating and producing letters, reports, memos as required using Microsoft Office packages.
Weekly data input into COINs database
Creating and editing development build programmes on COINs
Process and deal with invoices, accordingly, ensuring they are paid within a timely manner.
Creating vacancies on the recruitment portal, managing applicants and new starter paperwork/IT requirements.
Identify any issues from site personnel and raise with the Regional Build Director
Provide administrative support to all site-based personnel to ensure the smooth running of the developments.
Support the site teams with simple IT issues and queries including mobile phone related queries.
Order PPE, workwear, and stationery items
Arrange and support meetings and events, and arrange accommodation as required.
Assist the Regional Build Director in producing the monthly health and safety reports and board reports.
Maintain an accurate and efficient filing and archive system
Assist with administering sickness and holiday absence and report to the Payroll department as required whilst maintaining department holiday calendar.
Arrange and support training courses for the department against the training plan and update training records.
Assist the Build Administrator with logging of customer defects and updating when required.
Occasional cover for reception duties including answering the telephone.
Be familiar with the Company’s health, safety and environmental policy