Transport Assistant – Chemical Distribution

Salary: £13.4 per hour

Our Client is a multi-sector speciality distributor of raw materials and chemicals to the UK Manufacturing Industry. They are now seeking a Transport Assistant. This position will be based in Greenwich, London. It is a full-time permanent role.

Job Purpose

* Support Transport Manager in all administrative tasks

* Conduct all aspects of Route Planning, including but not limited to booking in deliveries, collections, maintenance & liaising with the works on stock levels

* Pre & Debriefing the Drivers

* Direct liaison for the customer service and sales team for Delivery & Collection matters.

Key Responsibilities

* Pre briefing drivers, ensuring that the drivers are given all the amenities & information to conduct their journeys in a safe and efficient manner, checking all driver cards are present and in date and Digital Tachograph cards downloaded

* Debriefing drivers, ensuring that all paperwork is returned and completed correctly, capturing any issues arisen during shift and Digital Tachograph cards downloaded

* Completing gate checks on drivers, capturing all drivers on a monthly basis. Completing Vehicle audit check, capturing all vehicles on a monthly basis

* Completing yard walks to ensure drivers are departing in a timely fashion

* To liaise with customer service with any changes in customer or delivery point changes to ensure Mfour is updated and true

* Monitoring Fleet Check to ensure all inspections are uploaded and checked for defects. Raising Defects on Fleet Check where necessary and distributing defect number to drivers

* Call out roadside assistance to all PG9 Prohibition defects and escalate to Transport Manager. Route planning, ensuring that all loads scheduled up until lead day

* Plan any scheduled vehicle maintenance into routes to ensuring compliance and escalating issues where applicable. To work through the by dates and pull forward where possible, liaising with the works office to ensure we are eliminating secondary trips where possible

* Raise capacity issues to Transport Manager for resolutions, e.g. 3PL pushing lead times

* Print consignments and picking sheets and distribute accordingly to works office

* Book deliveries with customers as per instructions on Mfour with an hour window. Fill in drivers run sheets with deliveries & collections stating 1-hour time windows and breaks

* Complete IDN’s. Monitor and schedule inbound deliveries working with the works office to ensure capacities.

* Update WTD on vision from daily run sheets, ensuring all days are accounted for, e.g. sick, annual leave etc.

* Place notes on all movements over 1 minute for DWC on Vision, reports distributed weekly by Transport Manager. Place notes on all movements over 5km on Vision, reports distributed weekly by Transport Manager

* Downloading VU’s as per report sent weekly by Transport Manager

* Act as point of contact for the drivers whilst on shift to support and raise any issues to Transport Manager as applicable. Escalate all failed deliveries straight away, pulling consignment and escalating to customer service team with a written alternative delivery date and time.

* On receipt of maintenance paperwork, checking all is compliant and any outstanding defects escalated to Transport Manager. File, sign off and date all checked paperwork and file in the relevant vehicle files.

* Upload all service paperwork onto Fleet Check. Raise purchase orders where applicable and log on tracker

Qualifications and Experience

* Transport compliance awareness

* Knowledge of routing and scheduling

* Excellent IT and general administrative skills

* Ability to demonstrate excellent communication and administration skills with both internal staff and external customers

* Reliability

* Communication skills

* Attention to detail

* Can do attitude

In return, our client is offering a competitive basic salary plus benefits

To apply for the above position, please send your C.V to Lorraine Roger, Director at Atom Recruitment Ltd.