Trainee Legal Secretary

Trainee Legal Secretary is required to provide secretarial / PA and administrative support to fee-earners. To assist other fee-earners as appropriate to enhance internal and external client focus.

Duties Include:

Working with colleagues to provide excellent secretarial support to the fee-earners, balancing the needs of the different fee-earners to ensure clients’ experience exceptional service.
Liaising with colleagues to ensure that fee-earners needs are met and to prioritise work accordingly.
Carrying out audio typing and marking up hand written amendments to documents.
Ensure that all letters and documents are completed accurately and on time.
Assisting fee-earners with post and communications as requested.
Carrying out any photocopying and dealing with any faxes and emails required by the fee-earners.
Supporting the fee-earners in providing an excellent client service in a timely manner.
Maintaining each client file in a proper manner in accordance with the requirements of the firm’s ISO standard and any Law Society/SRA requirements.
Assisting in the opening and closing of all files including the preparation of forms and paperwork necessary for the conduct of client files.
Maintaining the filing system for the fee earners and keep all necessary records for the conduct of the matters and files in accordance with the team’s audit benchmarks.
Liaising with clients on behalf of the fee-earners either directly by email or by telephone where required to do so.
Maintaining an efficient diary system and arranging appointments for the fee-earners using Outlook.
Assisting the fee-earners in liaising with the Accounts Department as well as preparing any documents for raising cheques, billing, money transfers and calculating fee-earner expenses and completing of expenses forms.
Carrying out any reasonable duties as may be directed by the Partners or the management of the firm.
Being an advocate of, and promote the firm with all clients.
The successful candidate will be trained to take on more responsibility potentially involving the following specific duties:
Incorporating companies at Companies House
Completing and filing documents at Companies House
Operating and maintaining a company secretarial service to clients
Producing board minutes and resolutions as required by the fee earners
Producing documents based on template documents and standard information requests.

We are seeking:-

Willingness to learn
Legal secretarial experience advantageous, but not essential
Ability to use/willingness to learn the use of a document management system
Ability to work under pressure
Proactive and able to use own initiative within guidelines as set by fee earners you are working for
Good attention to detail
Interest in corporate work advantageous but not essential
Ability to touch type
Computer literate. Sound working knowledge of Microsoft office, primarily Word, Outlook, Excel and PowerPoint
Interpersonal skills, ability to work as a team player
Excellent telephone manner
Good organisational ability, including planning and follow up on issues
Sound understanding of English grammar
Sound working methodology and logical thinking
Ability to prioritise
Personable, with ability to get on with others
Flexible approach, working for different fee-earners within the team
Ability to deal with client enquiries in a professional manner when fee-earners are out of the office
Excellent client focus
Ability to maintain confidentiality in respect of client information and the Firm

———————————
Pertemps is an Equal Opportunities Employer