Senior Part Time Receptionist

Job Purpose:
This critical role represents the face of the Client and is the first point of contact for all visitors/ callers to our city centre offices. This initial element of the visitors/ callers experience should be friendly, professional, helpful and engaging. Working closely with the Central Support Team this role provides reception and meeting room assistance as well as managing the switchboard and ad-hoc administration support.
Key Responsibilities:
Reception & Meeting Room Duties
* Meet and greet visitors, ensuring a warm and professional welcome
* Manage the reception and switchboard, taking messages as required
* Management of meeting rooms ensuring they are fully stocked with supplies
* Preparation of refreshments and setting up of seminars, lunches and other events
* Produce the daily bulletin to inform all staff as to scheduled meetings each day
* Order lunches and coordinate with caterers
* Assist with managing company car parking spaces
* Arrange collections and deliveries with couriers
* Ordering supplies for Nespresso machine and other meeting room supplies

General Administration
* Opening and distributing incoming post
* Printing documents
* Assisting with admin duties needed by clients and meetings e.g. binding, scanning, photocopying
* Preparing health and safety packs and carry out risk assessments for all new starters
* Ensure risk assessments for all staff are kept up-to-date on a rolling basis
* Supporting admin team with overflow typing, reports, presentations, photocopying, scanning and faxes as required
* Research and collation of purchasing data for Central Support requirements

Skills Required
Personal qualities: Candidates should have excellent interpersonal skills and have a professional manner to carry out reception duties, providing excellent service to clients and contribute to a successful team impact. With a thorough and diligent approach to work the candidate must be able to prioritise tasks and be organised in an unflappable manner.

Equipment and systems: Candidates should have experience in a similar role and possess relevant computer and switchboard skills. Knowledge of Microsoft Office