Senior Corporate Administrator

Senior Corporate Administrator  – VW Cheltenham

Salary £27,300pa

As a Senior Corporate Administrator for our VW Fleet Team you will not only receive a competitive salary of £27,300pa but also an industry leading benefits package including:

• Vehicle purchase discounts – There are plenty ways that you & your family can Drive with Us at Inchcape, from vehicle discounts to service offers. Own your dream car for less.
• A pension that pays – Our flexible pension scheme gives you the freedom to plan for the future in a way that suits you. Choose exactly how much you want to contribute on a monthly basis
• Save as you earn plan- reap the rewards of Inchcape’s success and effortlessly grow your savings. Save every month for a set period in order to buy Inchcape shares at a discounted price.
• Life Assurance – we give you the peace of mind when you need it most
• Health Shield Cash Plan – Supporting your health and your wallet, this benefit reimburses you the cost of everyday health care from prescriptions to dental work.
• Employee Discounts with The Showroom – make your salary go further with the discounts and cashback offers available at over 1000 retailers
• Discount Gym membership – keep fit with our big brand gym & fitness offers
• Cycle to work scheme – get a new bike, equipment or both
• Employee Assistance Programme – We take employee wellbeing seriously at Inchcape, we offer a programme to support all our colleagues and families with whatever challenges they may face at work or at home 24/7 365 days a year.
• Customer Introduction Reward – refer someone to buy a car from us and we’ll pop some extra cash in your pay check.
• Holiday allowance rising with length of service – We reward long service with extra holiday
• Great career development – Receive industry leading training from the brand you represent whilst you develop your skills with the Inchcape training team
• And much more….

As a Senior Administrator for our Corporate Fleet Team at VW Cheltenham you will manage and coordinate the Fleet Administration team to complete the tasks and processes required to ensure an efficient and accurate back of house fleet operation.

RESPONSIBILITIES:

To ensure that all necessary activities are completed within required timescales by managing work loads across the Fleet Administration team.

Ensure all vehicles meet required Service Level Agreement requirements set by our customers.

Take full ownership of the preparation and onward delivery of the fleet vehicle to the agreed standards.

Ensuring training and knowledge is updated in line with the vehicle model changes etc.

Ensuring all month end Invoicing, registrations, purchase ledger and Coupa requirements are co-ordinated and completed in full to the required deadlines.

Document all sales, ordering and processing vehicles sales

Invoicing vehicles to end-users and internally between dealerships

Deal effectively with customers and subcontractors requests

Assisting sales team in processing a vehicle through the whole sales process

Liaising with the brand regarding vehicle specification, ordering stock and bonuses

Ensuring that all information required to tax vehicles is received in time to allow for scheduled handover

Housekeeping Activities

Autoline / VSB Housekeeping – run reports and correct vehicle records as required

Other ad hoc duties as and when required

SKILLS AND EXPERIENCE REQUIRED:

• Previous experience within a similar role
• Proven ability to build strong relationships; evidence of service that prioritises, meets and exceeds customer expectations; deals promptly with customer concerns
• Ability to organise and prioritise work effectively to achieve targets in a timely and efficient manner; consults colleagues and refers appropriately
• Able to evidence pride and enthusiasm for product and brand
• Sets high standards for self and others; works effectively in partnership with all colleagues; supports with actions that secure achievement of business objectives
• Ability to adapt and learn new tools and techniques, and willingness to embrace opportunities for change

About The Company
Inchcape is a leading independent global automotive distributor and retailer. We aim to deliver an outstanding customer experience at every one of our franchised dealerships, and to support this all our dealerships have specialist, manufacturer trained staff to ensure you and your car receive the best possible attention.

OUR VISION: To be the world’s most trusted automotive Distributor.

Inchcape is ambitious! We are pursuing a strategy of growth, both organically and by acquisition, across the globe. We have a number of exciting opportunities for equally ambitious talent.