School Attendance Office

A school we are working with in Kirklees, West Yorkshire is looking to take on a permanent Attendance Officer urgently.

It will be your job to work with pupils, parents, school staff and outside agencies to ensure the attendance of pupils across the school.

If you are successful in this role your responsibilities will consist of –

– Advising and assisting parents/carers to maintain regular school attendance.
– Communicating clearly to parents/carers the attendance procedures and expectations of the school.
– Collating attendance data to enable identification and tracking of pupils for the ‘Meet and Greet’ programme and encourage them into school.
– Accurately recording all telephone conversations and meetings with parents.
– Monitoring and tracking of whole school attendance and punctuality, sending out attendance letters where appropriate.
– Producing Termly reports for Head teacher and Governors.
– Monitoring, tracking and assessing a cohort of pupils.
– Developing and maintaining links with parents/children and Local Authority Child and Family Early Intervention Officer
– Completing Termly Register Reviews.
– Monitoring and ensuring correct Attendance Codes are entered in Class Registers and SIMS.
– Scheduling and attending weekly appointments with Parents for Level 1 meetings.
– Monitoring Pupils assessment results and sharing with parents/carers and professionals where necessary.
– Organising and attend fortnightly Level 2 meetings with parents and Child and Family Early Intervention Officer. Translator may need to be booked for non-English speaking families.
– Ensure all agreed Actions/Strategies on Level 2 Parent/Carer contracts and Level 4 Action Plans are adhered to.
– Referring pupils to Child and Family Early Intervention Officer through CAF forms.
– Attending and representing the school at Level 4 Pupil Planning meetings and Attendance Panels held by the Local Authority Senior Attendance Officer.
– Collating pupil information for Level 4 meetings with an understanding that it may be used by the Local Authority in the event of parents/carers being taken to court.
– Recording and reporting back to Headteacher outcomes of all meetings attended.
– Liaising closely and communicating clearly with appropriate members of staff and other agencies for the sharing and gathering of information, this may be confidential or of a delicate nature.
– Contributing in compiling Local Authority “Improving School Attendance Action Plan” and ensuring targets are completed.
– Exercising good sound judgment in all communications.

The schools is looking for someone with the following qualities –

– Reliable, trustworthy and honest
– Clear DBS.
– Able to communicate well orally and in writing with a range of pupil, parents, staff and external agencies.
– Meticulous in record keeping, quick and accurate with the use of IT using a range of Microsoft programmes and School Data Systems, able to produce effective and accurate analysis reports.
– Able to observe confidentiality.
– Flexible, have a willingness to learn and be helpful.
– Able to keep up to date and undertake professional training.
– Able to work under pressure.
– Polite and well presented.
– Good organisational skills
– Ability to organise work schedule
– Flexible and able to respond calmly to a range of requests.
– Friendly and helpful.GCSE or equivalent in English and Maths is desirable.