PT Filing Clerk

PURPOSE OF JOB: To sort and scan archived files for destruction or retention

DUTIES

External storage project

Ascertain from date and list of exceptions if files can be destroyed
Note on list (to be provided) what is being destroyed
Scanning files for archive

To remove all paper clips, staples, plastic folders etc. from paperwork
Keep plastic wallets, paperclips and file clips to reuse or bin if damaged
To organise paper files in such a way that they can quickly be scanned
Scan the file following the guidelines provided
To check scanned file to ensure any mis-scanned documents are rescanned and the mis-scan removed from the system
Save the file to the correct OMS client and matter
Ensure the file and contents are put into the confidential waste consoles/bags for shredding
Other

To provide ad-hoc scanning as required
To work as part of a team
To provide basic maintenance of the scanning equipment
To undertake training as required
To undertake any other appropriate duties as may be required
To comply with the Company’s Lexcel policies
To take part and co-operate in the Company’s Performance Review Scheme
To co-operate with and take part in the Company’s Performance Management Policy
Covering Admin role when Administration Assistant absent from the office
This job description will be reviewed annually in consultation with the post holder

15-20 Hours over 5 days.