Proposals / Estimating Admin Assistant

Position: Proposals/Estimating Admin Assistant

Salary: £26,400 – £32,400pa plus excellent benefits

Location: Surrey

Our client is one of the largest mechanical, electrical and engineering contractors operating within the London and South East region. They deliver projects across all sectors within with major construction industry clients. They currently have a vacancy for an Admin Assistant to work within their Proposals/Estimating department and duties will include:

New Tenders:

Download enquiry information from client / M/C’s Enquiry Portal
Print and collate enquiry information and file as required
Create electronic estimate file on the server.
Checking in /booking in enquiry documents and addendums.Tender / Post Tender Submissions:

Assist Estimators with formatting estimating element of submission
Create / maintain library of tender submissions
Circulate necessary tender submissions / reports to MMcE, Finance etc.
Assist marketing / cover during holidays to create tender submissionsPre-Qualifications:

Download PQQ / OJEU information
Populate prequel with standard Imtech answers (normally 80% of required answers)
Issue specific pre-qual questions to relevant expert as necessary.
Create and maintain library of standard pre-qual submissions and relevant answers
Update / maintain annual PQQ requirements for:-
Achilles Building Confidence
Achilles Link-Up
ConstructionlineMarketing/Sales:

Issue formal invitations and collate guest lists
Book events / assist with booking management
Prepare seating plans and name tags etc.
Review Glenigan & OJUE each week and email new projects against pre-set searches i.e. London Commercial offices, London residential etc.
Chase and collate sales report updates and print reports for Sales meetings
Chase collate / create project case studies for all completed projects
Obtain / organise photographs of projects completed
Keep delivery staff CV information current
Create database so job specific CV’s can be createdGeneral Admin Duties:

Various Sales / estimating department admin duties
General PA duties for Simon
Collate / update estimating holiday /resource chart