Property Manager

Salary: £480 – £540 per day

Property Management Assistant is required for a 6 month interim contract to work on the New High-Speed Rail project in the UK this is a multi-billion-pound high-speed railway to directly link the city centres of: London, Birmingham, Leeds and Manchester.
The Property Management Assistant will work within the Land and Property team you will be supporting the Property Management team in their day-to-day duties and working with their appointed agents to effectively manage property acquired for the scheme. Within the Land and Property team working on UK’s High Speed Rail project the department is responsible for acquiring and managing the land and property to enable timely construction of the project in a way that is sympathetic to those affected.
The Property Management team manages a portfolio of c1500 properties largely residential but also includes commercial and agricultural properties the role involves 3 core area 1) Review of suggestions from appointed agents in terms of lettings, repairs & maintenance suggestions, 2) coordinating construction handover process & 3) Coordinating communications between appointment agents and Property surveyors through the CEMAR system
Working Situation – Hybrid
Role is site office based from Snowhill, Birmingham office coupled with Hybrid working – expectation is to work 5 days a fortnight from the Birmingham City centre office and the rest of the time at home.
Vacancy Timeline
* Deadline for CV Submission 9am Tuesday 14th Dec ​14/12/2021
* Interview dates: ​Monday 20th & Tuesday 21st Dec
* Dart Date: ​10th or 17th of Dec
Duties & Responsibilities
* Supporting the Head of Property Management, Senior Property Management Surveyor and Property Management Surveyor in monitoring and managing tenancy, occupational, repair, Health and Safety compliance and financial matters relating to acquired property route wide
* Assist with the production of reports for the Department for Transport to justify capital decision making on large property repair and refurbishment projects
* Assisting in the escalation of issues relating to ensuring constructional survey access to managed properties, working closely with managing agents and HS2 suppliers
* Carry out monthly checking and reconciliation of expenditure and income in accordance with HS2’s Property Management Financial Reconciliation Process
* Assist HS2’s property acquisition possession programme and provide input to facilitate the handover where necessary of vacant possession of managed properties required for construction.
* Liaison with managing agents and internal and external solicitors, including issue of instructions where necessary for the recovery of rent arrears and tenancy enforcement issues
* Review to ensure documents including case-sheets for letting, lease event management and repair works provided by managing agents contain all relevant information prior to submission for approval by Head of Property Management Senior Property Management Surveyor or Property Management Surveyor
* Assist with the review of building specifications, tenders and budget costs for property repair cases and monitoring of building scheme trackers
* Contribute to the team’s preparation for maintaining ISO9001 accreditation for quality management
* Be the local champion for internal systems and processes to help optimise efficient working and data management within the HS2 Property Management team
* Identify areas of interest for your own personal development.
Required Criteria
The successful candidate will have a background in property either residential or commercial and will have fulfilled the Property Management role, will be a confident communicator, have good coordination project management skills & be computer system literate. The role supports Property Management Surveyors although would prefer to have qualified Property Surveyor who could hit the ground running.
Skills:
* Ability to compile and analyse data, and present and produce reports to
* effectively communicate with stakeholders
* Manage communications and negotiations in a tactful way
* Organisational skills and the ability to prioritise conflicting deadlines
* IT skills including word processing and spreadsheets.
Knowledge:
* Knowledge of data and information management within a property management role.
* Awareness of all types of property, the method of holding an interest in property
* e.g. leasehold/freehold, and other current uses for property along the HS2
* proposed route
* Knowledge of or experience in analysing property costs and refurbishment
* requirements to produce maximum commercial returns
Type of experience:
* Experience of working with suppliers to develop effective working relationships.
* Experience in reviewing property related documents including leases, tender
* analysis, building condition surveys and valuations
* Experience of working in a busy environment requiring organisational skills
* Building defect, repair, maintenance and refurbishment knowledge