Procurement & Finance Administrator

My client, a modern and vibrant Law Firm, is looking to recruit a Procurement and Finance Administrator to help support the team. The successful candidate will play a key role in supporting procurement and contract management and budget processes across Business Services, collaborating closely with our Risk team and other managers within the organisation. This role involves a combination of administrative, coordination, and data management tasks to ensure efficient and cost-effective procurement processes.

Key responsibilities:

• Procurement and contract management
• Support procurement, supplier and contract management processes across Business Services, working closely with the Risk team to ensure compliance and efficiency
• Assist with contract renewals and manage contract milestones, ensuring timely actions are taken to meet contractual obligations
• Work alongside managers in Business Services to effectively manage suppliers according to contracts, providing regular reports on contract management status
• Participate in the evaluation of supplier performance, including on-time delivery and quality.
• Assist in sourcing and vendor selection processes

Purchase Order and Invoice Management:

• Create and manage purchase orders accurately and in a timely manner. Liaising with relevant departments as needed for approvals or clarifications.
• Ensure purchase orders align with budgetary constraints and procurement policies.
• Manage invoice processing by verifying accuracy, obtaining necessary approvals, and submitting them for payment in a timely manner.

Documentation and Filing:

• Maintain organised procurement records, including contracts, invoices, and correspondence
• Ensure compliance with document retention policies.
• Inventory and Asset Management:
• Oversee hardware stock management and fulfilment, ensuring accurate inventory tracking and efficient allocation of resources
• Maintain software and hardware asset management records while providing hardware asset life-cycle reporting to inform decision-making processes.
• Sustainability and Ethics
• Support efforts to ensure ethical and sustainable procurement practices.
• Monitor supplier adherence to sustainability guidelines.

Knowledge, skills and experience:

• A minimum of 2 year’s experience in procurement, finance administration or a related field.
• Bachelor’s degree in business administration or a related discipline preferred but not required; relevant professional qualifications such as CIPS or AAT may be advantageous.
• Strong organisational skills with the ability to prioritise tasks effectively while maintaining attention to detail.
• Excellent communication and negotiation skills for coordinating and collaborating with various internal stakeholders such as Risk teams, Business Services managers, and suppliers.
• Proficiency in Microsoft Office Suite applications (particularly Excel) along with experience using procurement or financial systems.

To apply, please email me your up to date CV along with details of your salary expectations and notice period.