Private Client Ifa Administrator

Salary: £30,000 – £42,000 per year

We are seeking an experienced Private Client Administrator for an independent Financial Planning Practice with offices in London and Surrey.

This role will be initially home-based, however as the offices re-open and usage increases, you will be expected to travel both offices, ideally a couple of times a week.

The Role

Working as Private Client Administrator, you will be reporting to the Group Administration Manager, providing exceptional quality administrative and technical support to the client-facing teams. Duties and accountabilities will include, but not be limited to:

* Providing administration support across client-facing admin teams

* Support the transition and integration of administration work as a result of acquisition projects or new adviser induction

* Process and submit new business to providers and ensure applications are completed

* Ensure client data is accurately maintained on iO and Volume, including all written and electronic communication with clients and providers and meeting notes

* Prepare documentation for client meetings, including literature, illustrations and forms from providers. Pre-complete application forms and other documents for client signing or approval where necessary and use DocuSign where appropriate

* Ensure client agreements, including fee schedules, are in place and signed, documented and saved to the DMS and that all client records are up to date on iO

* Schedule and manage follow up tasks relating to client meetings and business submissions, using iO to monitor and accurately record tasks

* Produce client portfolio valuations and statements and assist with trades and portfolio rebalancing if required

* Close plans correctly on iO in a timely manner and ensure income expectations are entered on the system and settled if required

* Follow risk profiling procedures using FinaMetrica, record risk profile score in iO and save risk profile to the DMS

* Comply with FCA and internal compliance procedures, ensuring all client files and information remain compliant and confidential and internal procedures are followed e.g. complaints, anti-money laundering and GDPR

* Assist other members of the Central Administration Team with the training and development of new client-facing administrators

* Data auditing and data-focused project work relating to improvement of data quality, acquisitions and new adviser hires, improvement of MI reporting, historical data cleansing and any work associated with improving the efficiency of iO as a back-office system

To be considered for this position we are seeking someone who has at least 2 years’ experience within the financial services sector, ideally in an administrative role, working for an independent whole of market IFA. Other requirements include:

* Minimum 2 years’ experience of Intelligent Office

* Sound technical knowledge coving investments, pensions, protection and the underwriting process

* Understanding of the FCA rules and regulations

* Excellent IT Skills, being highly proficient in Microsoft Office

* Excellent written and verbal communication skills

Liability and Disclaimer

The information contained in our advert including any salary or on target earnings information is given in good faith and Clark James Ltd uses all reasonable efforts to ensure that it is accurate. However, Clark James Ltd gives no representation or warranty in respect of such information and all such representations and warranties, whether express or implied, are excluded. No liability is accepted by Clark James Ltd for any loss or damage which may arise out of any person relying on or using any information within this advert.

Please Note

All applications received will be dealt with in the strictest confidence.

Due to the volume of applications received we will be in touch if your application has been successful within 7 working days. If you have not received any communication within this time, please assume you have been unsuccessful on this occasion, but the information may be retained in connection with future opportunities.