Principal / Senior Administrative Support Officer

PRS in partnership with our emergency services client is currently looking to employ an experienced Senior Administrative Support Officer to be based at their Headquarters in Washington Tyne and Wear on a 10 Months temporary basis with the possibility of the role been extended.

MAIN PURPOSE OF JOB:

Responsible for the provision of a professional and comprehensive administrative support service to the Service Principal Officers (PO) and Resources function.

MAIN DUTIES AND RESPONSIBILITIES

1 GENERAL DUTIES

To ensure that all policies and procedures within the function are adhered to and in accordance with regulations, lean thinking and value for money principles.

To assist in the development and implementation of relevant functional policies and procedures in line with current and future national policy, legislation and best practice.

To provide support and cover the workload of the other PO Support Team Member during their absence and to carry out relevant duties to ensure the services of the function are delivered efficiently.

To assist in undertaking research and project work to review and develop processes and systems as appropriate to the function.

To undertake a wide range of administrative and coordination activities.

To respond appropriately to all internal and external enquiries to the Service, collating and drafting replies as appropriate.

To liaise with a wide range of internal and external stakeholders e.g. Elected Members, other Fire and Rescue Services, the Lead Authority, Local Government / Government Departments.

To be responsible for maintaining reception cover, receiving and assisting all visitors/guests as required.

To effectively prioritise and monitor e-mail and post items, taking action to ensure all matters are dealt with appropriately.

To be responsible for the accurate preparation, production and circulation of a wide variety of documentation, reports and papers as required.

To be responsible for the provision of an effective diary management service, pro-actively undertaking regular checks, ensuring electronic diaries are maintained and appropriate actions taken.

To be responsible for the effective co-ordination of all visits, meetings, appointments and events e.g. transport, accommodation, venues, refreshments, equipment and visual aids, ensuring rooms are set out as required.

To oversee the operation of an effective Bring Forward system within the function.

To attend meetings, taking accurate notes, producing minutes and following up action points as required.

To be responsible for undertaking audio typing duties, transcribing disciplinary and fire investigation tapes as required.

To oversee the department filing system including appropriate storage and disposal of paper based, electronic and confidential documentation appropriately.

To maintain confidentiality of all data and information relating to all aspects of the Resources function.

To ensure compliance with the Data Protection Act and ensure data security is maintained.

PLEASE NOTE:

Administrator to Senior Management Compliance Requirements

2 X References (1 from current most recent employer)

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