Operations Assistant

Salary: £26,000 – £30,000 per year

Howett Thorpe are exclusively working with a specialist contractor who has been providing high quality services and maintenance services to both the private and public sector for almost three decades. The clients portfolio stretches from The Midlands to the South Coast and from Kent to Exeter. They are expanding their reputation as a company that takes care of its staff and delivers quality through expertise and great service.
Operations Assistant – About The Role

Assisting the Senior Contracts Administrator in providing support to the Commercial Operations Team, the position will primarily involve the ordering of materials to sites, maintaining internal systems, and the provision of office based support to the external teams.

* Ensure internal systems and logs are kept up to date, including saving of all pertinent e-mail to the relevant job folders.

* Placing orders for materials and call offs.

* Liaise with suppliers and obtain quotations and material costs.

* Sourcing hire equipment, arranging delivery and collection, and maintaining the tracker log.

* Chase suppliers for delivery dates, obtain estimated arrival times, deal with failed deliveries.

* Monitoring job costs and adhering to cost budgets.

* First point of contact for the Maintenance Teams, providing site information, ordering materials, collating daily reports, and updating the visit log.

* Responsible for the logging of defects, obtaining quotes, ordering materials, and recording costs.

* Assist with the preparation and submission of estimates/quotations

* When required provide assistance in communications with the customer, ensuring they are kept updated with progress throughout the course of works

* Provide back up support and general assistance to all areas of the business.

* Using external contractor systems to book inductions, deliveries, monitor the issuing of new drawings.

* Responding to information requests from all areas of the Business.

The successful Operations Assistant will have:

* Minimum 2 years experience in an administrative, office based organisational role.

* The ability to work under pressure and to deadlines.

* Competent IT Skills- including Excel, Outlook, Teams, and general computer use.

* Ability to multi-task and produce high levels of work output.

* Excellent planning and organisational skills.

* Comfortable using the telephone.

* Able to think quickly when issues arises.

* Good oral and written communication skills

* Quick learner and willing to take direction.

* Pro-active/uses initiative.

* Thorough and conscientious with a flexible approach.

* Excellent attendance and time keeping.

* Proactive in own self development and learning with the ability to self manage and prioritise workload.

Operations Assistant – Benefits

On-site parking, Pension Scheme and 25 days holiday + Bank Holidays

Howett Thorpe are acting as a recruitment agency in relation to this role and comply with all relevant UK legislation and do not discriminate on any protected characteristics. Due to the high volume of applications we currently receive, we are unable to respond to all candidates. If you do not hear from a Consultant within 5 working days, please assume that you have not been successful.

Refer a friend

If this job is not of interest to you, but you know a friend or colleague who may be interested, recommend them to us and receive a minimum of £100 in vouchers if we assist them in securing a permanent role and a minimum of £25 in vouchers if we place them in a temporary assignment. (Terms & conditions apply)