Office Assistant

JOB DESCRIPTION

Office Assistant

Answers to: Directors and Business Operations Manager
Answers to them: n/a

1. Responsible for answering incoming calls; taking messages and forwarding calls when necessary.
2. Formatting CVs for Recruitment Consultants.
3. Preparing postage labels for outgoing mail.
4. Monitoring/recording employee annual leave, sick leave and lateness.
5. Liaising with an external consultancy to monitor our social media posts/traffic including: Twitter, Facebook and LinkedIn.
6. Collecting incoming post/deliveries from the post room.
7. Meeting and greeting visitors from the reception.
8. Monitoring and ordering the milk and all kitchen supplies.
9. Monitoring and ordering all office stationery.
10. Ensuring the stationary cupboard, printing area and board room/meeting rooms are kept tidy and in order.
11. Management of the kitchen area to include unloading the dishwasher, ensuring cleanliness of kitchen preparation areas and replenishment of supplies.
12. Preparing the office/board room for external meetings and client visits e.g. ensuring all necessary stationery, glassware and refreshments are available.
13. SEQ Team member.
14. General admin when/if required

Reviewed November 2015