Office Administrator

Office Administrator: A capable Office Administrator, ideally with basic finance skills is required to support the Office Manager and wider team with a broad range of administrative tasks for a thriving IT support services company

This new role will suit an enthusiastic ‘all-rounder’ able to support in areas including general administration, finance and marketing to assist with the efficient running of the company’s Finance department. They will also assist the Office Manager in ensuring that the office runs in an efficient and effective way, and the Marketing Manager with data input, campaign measurement and SEO analytics.

Role & Responsibilities:

– Be first point of contact for all non-technical incoming telephone calls, and answer technical calls during busy periods, raising service desk tickets where appropriate.
– Deal with daily post, both incoming and outgoing.
– Receive deliveries to the office and check them in, in line with the company stock procedure, and assist the Office manager with regular stock takes.
– Order and maintain all office supplies, to include kitchen supplies, printer supplies and stationery.
– Company diary management to include scheduling of high level meetings, monthly company meetings and any other meetings as required by the Directors.
– Ad hoc office duties as and when required.
– Posting of purchase invoices to the accounts system.
– Checking of supplier statements to ensure all purchase invoices have been received.
– Input of authorised staff expenses to the accounts system.
– Processing of weekly payment runs to ensure all suppliers are paid within their payment terms and staff expenses are paid promptly.
– Weekly posting of bank statement payments and receipts to the accounts system.
– Assistance with sales invoicing and the credit control procedure.
– Production of spreadsheets and graphics from the monthly SEO and Social Media analytics.
– Input of monthly Marketing KPIs on marketing spreadsheet.
– Raising of marketing POs and updating of Budget Tracker.
– Complete and submit CoOp fund applications as and when required.
– Scheduling of social media posts.

Skills and experience:

– Proficient in Microsoft Office, particularly in Excel.
– Thrives in a demanding and dynamic environment.
– Outgoing, eager to join a team and someone who is not afraid to point out what improvements are needed and how to achieve them.
– Able to work as part of a team or without direct supervision.
– Polite and patient at all times demonstrating excellent communication and listening skills.
– Able to multitask, prioritise and organise to a high standard with excellent attention to detail.
– Have excellent verbal, written and telephone skills.
– Some experience in a finance environment and using Quickbooks is desirable.

This is an exciting and rewarding opportunity for an Office Administrator to join a thriving company in a rewarding role. The role will be reporting to three managers (one directly, and two indirectly) so a strong sense of prioritisation, liaising and task management is a prerequisite. Long term employment prospects. Competitive negotiable salary based on experience. to find out more!