Multi-Site Operations Administrator

Our client is a world leading, automotive manufacturer of prestige and high valued motor vehicles. With an ever-evolving heritage, truly exciting future and two of the world’s most iconic brands, our client is revered across the globe continually pushing the boundaries of innovation and redefining the benchmark for excellence, setting the standards others want to follow.

Due to experiencing considerable growth, they require a Multi-site Operations Administrator to support the business team with administrative tasks for the Vehicle Operations department. You will be working alongside a team that prepare Press, VIP and Show cars that are models of the future being launched across the world.

Your role:

You will be responsible for supporting the business team with any administrative request with the requirement to regularly travel between sites across Warwickshire.

Duties include:

* Attendance at daily, bi-weekly, weekly and monthly meetings to minute take.
* You will also be required to organise those meetings, invite attendees, circulate agenda’s and send out follow up minutes.
* Updating files and folders with the most recent information in preparation for meetings.
* Running weekly reports to support with workload planning
* Changing the status of ‘work in progress’ on various data spreadsheets and internal trackers
* Analysing data to compile summary reports for management
* Order of company property for employees such as laptops and mobile phones. Ensuring company procedures are followed to ensure correct sign off is given.
* Booking meeting/conference rooms at various sites
* Support with holiday tracking, paperwork requests and any additional administrative tasks deemed appropriate by management.

The ideal candidate:

* Intermediate to advanced Microsoft office skills. Experience using google docs would be an advantage
* High levels of confidentiality required – previous experience of working to support senior management would be desirable
* Ability to liaise with a wide variety stakeholders across a variety of departments and sites
* Self-motivated
* Proactive
* Reliable
* Professional
* Full UK driving licence with own transport required
* Flexible attitude towards working hours and happy to travel to multiple locations

Please Note: The pay rates stated are made up of three elements, Hourly pay rate, Holiday pay and Apex Recruitment’s contribution to the payroll administrator’s fee.