Medical Secretary / Administrator

Salary: £13.52 per hour

22.50 per week (Monday, Thursday and Friday), usually 9-5pm.

If you are an experienced secretary/administrator with skills in audio/touch typing/minute taking and managing a busy reception, then let us take you on our journey to be an outstanding service, at the flagship site of Nouvita Healthcare, Baldock Manor Hospital.

You will work as an important member of the wider administrative team to provide smooth and efficient, high quality secretarial and hands-on administrative support function to the Consultant Psychiatrist and MDT (multi-disciplinary team. The usual duties may include (ensuring efficient diary management of the Consultant psychiatrists and associate specialist; safe and efficient data management; production of letters and reports with; providing on-site secretarial support to MDT meetings.

Baldock Manor Hospital is the flagship site of Nouvita Healthcare and it is our 40-bed mental health hospital in north Hertfordshire, offering a comprehensive and person-centred range of treatments in locked PICU and rehabilitation wards for women and men with mental illness, personality disorders and complex physical health needs.

Duties:

* Represents medical staff by screening incoming telephone calls, recording and transmitting messages, scheduling appointments, arranging referrals to other healthcare providers, scheduling appointments for consultations, tests, scans, etc.

* Ensure physician productivity by maintaining calendars and diaries, scheduling appointments, consultations, professional meetings, conferences, teleconferences, and travel.

* Produces information by transcribing dictations, preparing medical reports and summaries, patient histories, manuscripts and correspondence, planning, organising, coordinating and controlling projects.

* Provides historical reference by developing and utilising filing and retrieval systems, maintaining patient records, recording meeting discussions.

* The coordination of CPA (Care Programme Approach) duties.

* Provide front of house cover when needed.

Skills & Knowledge

Essential

* Experience of working within an office environment

* Fully IT literate, particularly with Microsoft Office programs and database systems

* Touch and audio typing skills

* Experience in accurate minute-taking

* Excellent verbal and written communication skills

* Excellent organisational/interpersonal and time management skills

* Able to prioritise workload and manage competing demands

Desirable

* Previous experience as a Medical Secretary or Ward Administrator

* Previous experience of working within the Mental Health Sector