Medical Administrator / Medical Sec / Audio Sec / PA / Ea

*** Medical Business Support***Croydon, Surrey***Contract***Full-time***ASAP start***

Our public sector Croydon based client requires numerous Business Support candidates at all levels.

Purpose of the job

To provide comprehensive secretarial and administrative support to consultant Doctors within the trust.

Principal Duties and responsibilities

1.To administer consultant diaries, waiting and operating lists (where required) and bookings in accordance with the standard procedures of the trust as amended from time to time in accordance with the requirements for clinical governance and the needs of the consultants concerned.
2.Dictation and transcribing of tapes as and when required – including correspondence, e-mail, clinical histories, operation notes and discharge summaries, copies and extracts from case notes and duty rota’s.
3.Receiving referral letters (internal and external) and ensuring that the consultant indicates the degree of urgency and return of letters to medical records for processing.
4.Responsible for IT, fax, telephone and other office equipment.
anising attendance at conferences, awaydays, seminars and other events, making travel arrangements etc. for consultants in accordance with trust policy as necessary.
6.General office duties including photocopying, faxing, filing, ordering stationery etc.
7.In the absence of the availability of relief secretarial support, to cover for absent colleagues, undertaking their duties in so far as they do not exceed those duties that would normally be associated with the grade of this post.
8.Assist in the training of new secretaries and other clerical staff.
9.Receipt and processing of mail and e-mail in accordance with Trust procedures.
10.Liaison with other medical secretaries and departments or Trusts to ensure continuity of care and treatment for patients between departments and sites, and ensure effective communication between departments. Chasing test results.
11.Act as point of contact for internal and external users of the trust’s services, dealing with patients, carers and relatives in a friendly and reassuring manner – providing procedural advice as appropriate.
12.Collation and administration of data which is timely, accurate, complete and relevant for the purpose for which it is provided.

Senior Medical Secretary /Team Leader – Band 4

Purpose of the job

To provide comprehensive secretarial and administrative support to consultant Doctors within the Trust and to manage a team of one or more medical secretaries and administrative staff if required.

Principal Duties and responsibilities

1.Lead on the recruitment and selection of more junior medical secretaries and clerical staff.
2.Supervisory responsibility – including delegation of work and monitoring the work of more junior members of the team.
3.Maintain holiday and sickness records and conduct return to work interviews.
4.Arrange sickness or other cover.
5.Assisting with the appraisal of secretarial staff and identification of training needs using appropriate processes.
6.Manage the assessment of competence of trainee and relief medical secretaries.
7.Manage and monitor the supplies and stationery budget, authorising stock requisitions.
8.Contribute towards the development of improvements within the divisions
9.To contribute as required to the Audit of waiting lists and other statistical record keeping systems managed by other staff.
10.Sharing procedural information / holding regular team meetings on a regular basis.
11.Managing team meetings, briefings and other communication issues.

Other Secretarial duties including

13.To administer consultant diaries, waiting and operating lists (where required).
14.Responsible for IT, fax, telephone and other office equipment.
1anising attendance at conferences etc.
16.General office duties including dictation and transcribing of tapes photocopying, faxing, filing, ordering stationery; receipt and processing of mail and e-mail etc.
17.Cover for absent colleagues, undertaking their duties. Assist in the training of new secretaries and other clerical staff.
18.Liaison with other medical secretaries and departments or Trusts to ensure continuity of care and treatment for patients between departments and sites, and ensure effective communication between departments. Chasing test results.
19.Act as point of contact for internal and external users of the trust’s services, dealing with patients, carers and relatives in a friendly and reassuring manner – providing procedural advice as appropriate.
20.Collation and administration of data which is timely, accurate, complete and relevant for the purpose for which it is provided.
Must be willing to work towards obtaining the AMSPAR qualification, attend training courses / undertake personal development as required

Do you have experience in a similar role and all the relevant skills? If so apply today Adecco Croydon.
Please note: This position is based in Croydon, please only apply if you are willing and able to work in this location.

We regret that due to volume of response, we can only contact initial successful applicants.

If you have not heard from us within 7 days, then your application has been unsuccessful.

Adecco offer a variety of benefits for associates who are employed by Adecco on short term contracts, these include: Pension, Travel Plus, AWR, Eye test, Statutory maternity pay and 28 days holiday

Adecco is acting as an Employment Business in relation to this vacancy. The Adecco Group UK & Ireland is an Equal Opportunities Employer.