Compliance Administrator

Are you an experienced Compliance Administrator looking for a new challenge? Keen to join a vibrant company with ambitious growth plans? Then we may have just the opportunity for you….

Linaker, a leading Building Services company who have been operating for over 30 years, is seeking a dedicated and detail-oriented Compliance Administrator to join our established team. As a Compliance Administrator, you will be responsible for ensuring that all documentation from our IMS, is thoroughly checked and returned.

Your meticulous attention to detail and ability to maintain accurate records will contribute to our company’s adherence to regulatory requirements and overall compliance.

Responsibilities Include:

Document Verification: Review and verify all documentation received from Job Logic, ensuring completeness, accuracy, and adherence to regulatory standards and company policies.
Compliance Monitoring: Monitor and track compliance-related documents to ensure they are processed and returned within specified timelines. Follow up with relevant stakeholders to address any missing or incomplete documentation.
Manage Risk Register: Maintain and update the company’s risk register by identifying and assessing potential risks, documenting them in the register, and collaborating with relevant stakeholders to develop risk mitigation strategies.
Record Maintenance: Maintain an organized and up-to-date record-keeping system for all compliance-related documents, ensuring easy accessibility and retrieval when required. Regularly update internal databases and systems to reflect the status of document verification and return.
Communication and Collaboration: Coordinate with various departments and external stakeholders to facilitate the collection and verification of required documentation. Liaise with team members to address any concerns or issues related to compliance and documentation processes.
Compliance Reporting: Generate periodic reports summarizing compliance status, including outstanding documents, completion rates, and any issues or discrepancies identified. Present these reports to the Compliance Manager to assist in decision-making and identifying areas for improvement.
Process Improvement: Identify opportunities for streamlining and enhancing the efficiency of compliance-related processes. Collaborate with relevant teams to develop and implement improved documentation workflows and systems.
Requirements:

• Minimum of 5 years of experience in compliance administration, document management, risk management, or a similar role.
• Strong knowledge of regulatory requirements and industry best practices pertaining to documentation, compliance, and risk management.
• Exceptional attention to detail, with a keen eye for accuracy and completeness.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Proficiency in using job management systems, document management software, and other relevant tools.
• Strong communication and interpersonal skills, with the ability to collaborate effectively with colleagues at all levels of the organization.
• Analytical mindset with the ability to identify and resolve issues efficiently.
• Strong ethical standards and a commitment to maintaining confidentiality and data integrity.
• Proactive attitude and a willingness to adapt to changing compliance requirements and business needs.
• Resilient nature, with the ability to remain composed and focused in a fast-paced and dynamic work environment.

This opportunity is initially office based, with hybrid flexibility available once settled and a salary of up to £25,000 dependent upon experience.

Get your application in today for this rare opportunity!