Import / Export & Team Administrator

Job Title: Import/ Export & Team Administrator
Position: Permanent – Full time
Location: London

Start Date: Immediate

Main Responsibilities
Perform admin tasks related to the import and export of produce and managing the shipment of products from A to Z. Responsibilities will include:

Import & Export Administration Duties

* Check Shipping Documentation.
* Produce commercial export and import documentation.
* Create Invoices.
* Input invoices and purchases on accounting system.
* Ensure the delivery of products to large international retailers on time.
* Resolve any issues that arise during the export or import of products; work closely with port authorities.
* Monitor products and ensure on time delivery.
* Correspond with suppliers and respond to inquiries.
* Correct filling of import and export documentation.
* Manage the full transaction cycle.

Team Administrator

* Make travel arrangements including flight, cars and hotel booking for visitors as well as staff travelling to Japan, Europe and Africa.
* Arrange the reimbursement for above travelling and entertainment.
* Complete entertainment application on in house system on behalf of colleagues.
* Input expense claims using the in-house reporting system.
* Correct filling of all documentation including archiving documents
* Ensure that calls are routed to the correct staff and take messages in appropriate circumstances.
* Complete stationary and other office related orders.
* Any other tasks as may be requested by the manager in order to meet the operational need of the business that are deemed to be within the job holder’s sphere of competence.

Competencies/ Attributes:

* Acts as a team player – Collaborate and support colleagues and peers across the organisation.
* Results oriented and flexible – Be adaptable, able to meet deadlines and to work with all types of individuals based locally or at our overseas branches.
* Self-motivated, commercially oriented and driven individual.
* Communication – Able to build relationships with colleagues across the organisation and provide the support required.
* Able to use own initiative.
* Detail Oriented – Ensure that all information is correct and seek further clarification when information provided is not satisfactory.
* Flexible approach to role responsibilities and able to manage multiple expectations.
* Self-development – take charge of self-development by soliciting feedback, setting priorities and by seeking to acquire or strengthen skills and knowledge.
* Cross – culturally aware and adaptable.

Key skills and experience required

* Degree Educated.
* Previous experience in export and import administration.
* Excellent attention to detail.
* Excellent time management skills and able to work in a fast paced environment.
* Able to work under pressure and to tight deadlines.
* Excellent verbal and written communication skills in English.
* Fluency in Japanese (desirable).
* Proficiency in MS Office (Word, Excel).

All applicants must have the right to work in the UK as the Company is not able to support visa applications.

Excellent compny benefits