Hybrid Float Assistant – £28.38PH including holiday pay

Do you have previous experience working as a Float EA/Assistant in the Investment Banking Division? If so we would love to hear from you, we have a fantastic opportunity with a well recognised investment bank.

Business Overview

Our client is a leading global financial services firm providing a wide range of investment banking, securities, investment management and wealth management services. The Firm’s employees serve clients worldwide including corporations, governments and individuals from more than 1,200 offices in 43 countries.

Diary management:

• Exclusive control of business schedule
• Maintain calendars, act as ‘gatekeeper’ for diary – Arrange internal and external meetings, video and phone calls including all meeting venues, dial-in details, etc – Pro-actively ensure diaries do not have clashes and use initiative to find resolutions and workarounds

Travel & Expenses:

• Proactively book and co-ordinate all travel including flights, hotels, visas, currency and ground transportation within the Firmwide Expense Policy
• Ensure relevant agendas and itineraries are organised in advance
• Process monthly expenses (American Express card, out-of-pocket expenses, invoices) in a timely manner, using Firm systems such as Concur
• Ensure expenses are processed quickly and efficiently and are within policy
• Proactively ensure expenses flow through internal checking system

Other Responsibilities

• Maintain in-house Client Relationship Management (CRM) system
• Event management: Closing events, social/team events, etc.
• Any other ad hoc tasks, e.g. ordering business cards, or projects Absence Cover (Buddy Team)
• Provide phone cover and support to Bankers outside of designated team when other members of the buddy group are out of the office
• Work with buddy group to ensure consistent Assistant coverage during lunch breaks, holidays and sickness absence
• Ensure handover notes are kept up-to-date for ease of coverage PERSON SPECIFICATION An experienced, confident, friendly, outgoing, people-oriented personality, able to liaise with clients and staff at all levels

Skills Required

• Ability to remain calm under pressure and deal with last-minute changes effectively and efficiently
• Excellent time/priority management skills & flexibility
• Strong team player/buddy to other assistants in team
• Articulate, effective communicator
• Proactive ‘can do’ approach, ability to use own initiative and judgment
• Ownership of all tasks, following up outstanding items without the need for chasing
• Highly organized & attention to detail
• Discreet, professional manner – maintain confidentiality on all aspects of workload
• Good knowledge of Microsoft applications (Windows10), and in particular Outlook
• Experience processing expenses online (e.g. on Concur)
• Experience booking travel via an online booking tool
• Experience working with CRM systems
• Experience using Zoom
• Experience working in Investment Banking (Corporate Finance, M&A Advisory) preferred

If you feel your experience matches the role, and have transferable skills please apply today!