HR Co-Ordinator

Herts Mind Network, (HMN) is a rapidly growing charity providing an essential and diverse range of mental health support across Hertfordshire. We have 7 Wellbeing Centres across the County and services include Crisis intervention, Complex needs and Community outreach, Peer and group support, Wellbeing and Counselling, Training and Education: for adults, young people and children in Hertfordshire.

HR Coordinator
Reference: 193
Salary: £25,500 – £27,500 per annum. FTE
Hours: 25 hours per week (9.30 -15.00)
Contract: Permanent
Working base: Watford Wellbeing Centre/Borehamwood/Waltham Cross (with ability to travel to locations in Herts if required)
Reports to: Head of HR

Purpose of Post 
As an HR Co Ordinator we would expect you to have a strong customer service focus with a remit of providing high quality and accurate effective HR administration service relating to the recruitment, onboarding and employee lifecycle processes and procedures.  This role is the first line of support for a current headcount of 165 employees.

Key Responsibilities

• Administrate recruitment needs, filing and shortlisting CV’s for line managers
• Action external advertising of roles and record of recruitment activity
• Scheduling and coordinating interviews via telephone/email outlook
• Undertaking all pre-employment and safer recruitment checks (e.g. right to work checks, DBS clearances and reference checks).
• Issuing conditional offer letters and contracts of employment in line with statutory timescales for new starters.
• Notification to payroll of New starters, changes and leavers
• Accurately creating New Starter profile on Breathe HR, Ihasco LMS
• Responding to external request for references for staff and other general requests (e.g. employee confirmation letters).
• Monitoring and tracking of probation reviews.
• Provide support for the Head of HR with HR matters, such as notetaking or general terms and conditions guidance to employees.
• Management of the leaver process, including acknowledgement of resignations, exit interviews and leaver notification to payroll and all relevant areas.
• Ensure all current and archived paper based and electronic HR files and records, including individual staff files, are maintained and kept in a well organised system.
• Auditing personnel files periodically to ensure all necessary documentation are in place and can be evidenced.

We offer:

• Annual leave entitlement of 25 days per year pro rata, rising in increments to a max. of 29 days after 5 years employment (plus 8 days Bank Holidays)
• An additional day of leave each year for your birthday following completion of probation period.
• Ongoing training relevant to your role.
• An Employee Assistance Programme.
• Health cover (after 6 months employment) – compensation payment for Optical, Dental, Chiropody and Therapy Treatments.

Being able to drive and having access to your own vehicle (or equivalent) is essential for this role.

Closing date for receipt of applications is 21st January 2024
Interviews to be held week beginning 22nd January 2024.
We will close the advert prior to this date if we receive sufficient applications.

Interested? 

If you would like to find out more, please click the apply button. You will be directed to our website to complete your application for this position.

We welcome applications from all suitably-qualified candidates, irrespective of gender, disability, marital or parental status, racial, ethnic or social origin, colour, religion, belief, or sexual orientation. In addition, during the various stages of recruitment, specific measures can be taken to ensure equal opportunities for candidates with disabilities or special needs.

Hertfordshire Mind Network is committed to the Disability Confident and Mindful Employer charters. We actively recruit staff who have a lived experience of mental ill health. We recognise and value the unique combination of skills, knowledge and perspective that employing people with a lived experience, at all levels across the organisation, brings. We create an environment where the sharing of experiences and vulnerabilities to support others and create positive change is welcomed and work towards breaking down the ‘them’ and ‘us’ culture. The organisation is committed to nurturing peer relationships that allow all staff to thrive.

We are delighted to have been accredited as a Living Wage Employer.

No agencies please.