Hire & Sales Administrator

Salary: £26,000 per year

We are currently recruiting for a Hire Sales Administrator for a busy oil & gas services client in Aberdeen. This is a permanent position with a start Asap.

Main Purpose of role:

Produce lifting certification and process Sales/Hire Invoicing and month end routines, settle all invoice queries, operate Credit Control, improve Debtor Days; Processing of SAP orders via client system and general administrative assistance to the Team.

Main Tasks, Duties and Responsibilities:

Type and check certificates for all work orders using the company software, ensuring that these are accurate in line with all relevant industry standards – linked directly to the product leaving company premises; this is the legal document which company are bound by.

Potential to process SAP orders in line with existing client contract

Collate and input invoice data for specified client contracts.

Preparation of monthly sales invoices; ensuring all invoices are reviewed for accuracy and are posted in line to meet monthly deadlines.

Ensure that project invoicing is carried out in accordance with the terms and conditions of contracts and internal targets are met, along with timely resolution of commercial disputes of invoice queries.

Carry out checks in reference to invoice check sheet and process ensuring all relevant documentation is present and correct.

Carry out invoice investigations as required and keep invoice query log up to date.

Contact customers where appropriate to assist sales/hire team in resolving invoice queries in a timely manner.

Raise Credit requests when required, seek authorisation signatures, create credits and update spreadsheet.

Ensure any accruals are captured, invoiced if required or re accrued accordingly.

Minimise level of work carried as work in progress; Provide regular updates to Finance/Operations Department.

Work closely with Finance and Operations to report on, and action, Aged Debtors/Days and implement Credit Control as per approved company process.

To ensure compliance with company policies, processes and procedures relating to invoicing

The job holder may be required to carry out any other related or associated roles, tasks or duties, which they can be trained, instructed and supervised to do safely and according to changing business requirements.

Experience/Skills

Excellent Computer and communication skills

Excellent organisational skills and ability to work under pressure

Experience of Sage finance software and SAP

Please for this excellent opportunity

This advert has been placed By Traill/McKimmie Recruitment ltd who operate as an employment agency.