Health & Safety Administrator

DUTIES:

• Maintain the SHE database to ensure safety events are actively managed from input to closeout including action management and to prepare routine reports to the SHEQ team and plant managers as and when required.
• Prepare the SHEQ monthly reports including Behavioural Safety Engagement.
• Prepare the monthly SHEQ newsletter.
• Maintain the safety media system and issue of timely reports to the SHEQ team.
• Manage the administration of all IOSH internal training to all company sites.
• Maintain the CAFM facilities management system including issue of work orders to company HQ contractors and filing of all maintenance documentation.
• Complete routine planned maintenance activities on the CAFM database and set external parties to work as and when required.
• Assist in the administration of operational sites legionella log books to ensure they are maintained in accordance with legislation.
• Ensure all planned audits are conducted in a timely manner and audit reports are loaded to the SHE system.
• Updating the corporate PSPI on a monthly basis and issuing to the SHEQ team.
• Monitoring the group and site PSPI to ensure compliance.
• Attend the company Site SHE Strategy group meeting, take minutes and publish.
• Manage the SHE section on the company Intranet to ensure all sections remain up to date.
• Procure company Headquarters PPE and maintain the PPE register for all staff.
• Provide general administrational duties to the SHEQ team.

REQUIREMENTS:

• NVQ in Business Administration
• Successful contribution & previous administration experience
• Experience in working with company safety management systems to run management reports and similar
• Experience of successfully working in and contributing to workplace team environment
• Preparation of monthly reports
• Confident in use and application of Microsoft Office, Excel and PowerPoint