Finance Assistant (NHS)

Salary: £26,000 per year

This job description covers a distinct post within the Financial Management department.

The main purpose of this post is to support the Finance Manager and Assistant Finance Manager in the provision of timely and accurate financial information and advice.

The post holder is expected to develop expert knowledge and experience of a range of accounting disciplines, such as payroll, payables, financial ledger system, reconciliation, co-ordination of coding structures, income and expenditure analysis and operation / maintenance of specialised financial computer systems.

Requires prolonged use of visual display units and keyboards, therefore a high level of computer skills including speed and accuracy are needed.

Comprehensive knowledge and continuous improvement in the application of the complete Oracle Financial Accounting Package including its reporting tools such as Receivables and Business Intelligence is required as this software is fundamental to the role. The post holder will deal with information in both oral and written form.

Financial Management

Some of the key areas of responsibility will include:

* Processing of journals including the provision of supporting documentation.

* Compilation of financial information related to appropriate areas of the department.

* Raising expense payments and invoices.

* Liaising with colleagues throughout the Trust in order to fulfil the requirements of the role.

* Work on costing research grant applications

Month End Co-ordination

Supporting the Finance Manager & Assistant Finance Manager with the co-ordination and management of the month end ledger closedown for their particular area of responsibility.

Monthly production of accurate and timely budgetary information, and dissemination to a number of budget holders within an agreed deadline.

Undertaking of monthly income and expenditure adjustments including accruals for debtors & creditors, provisions & income deferrals, posting of income from suspense accounts, comprehensive analysis of budgetary movements, attribution of costs to different departments, and non-purchase order invoice system approvals.

Take responsibility for updating monthly accruals, and a number of other types of journals and making sure that the information is accurate and is uploaded to the general ledger to a strict deadline.

Production and distribution of accurate budgetary information within agreed deadlines, management and implementation of internal expenditure & income allocation systems, and auditing the information and output to ensure accuracy.

Raising Invoices / Payment of Invoices

Maintenance of a spreadsheet based income register. Distribution, processing and coding of Non-Purchase Order invoices on the payables ledger. Regular interaction with external bodies to resolve queries concerning delays in payment, part payment of invoices and other such issues. Payment of Expenses claims for patients attending hospital.

Performance Management

Support the Finance Manager & Assistant Finance Manager in variance analysis against budgeted expenditure & budgeted income, activity levels and expectations. This requires analytical, investigatory and problem solving skills. There is an expectation that the post holder will use their initiative and they are given considerable freedom to act to investigate variances as they consider appropriate.

Active involvement and liaison with budget holders, other members of the finance team, suppliers, debtors and other staff members of the hospital to identify the causes of variances against the budget plan or activity levels. In conjunction with Assistant Finance Manager, Finance Manager and budget holders, produce recommendations and proposals for actions to correct adverse variances.

Please note: it is imperative that applicants must have NHS oracle experience – this is a key requirement of the role.

Hours of work are 37.5 hours a week and the initial duration is 2 months with the view of extension.

Taskmaster Resources is operating as a recruitment business for this post