Facilities Project Manager

Salary: £40.8 – £64.8 per hour

Facilities Project Manager – London or Reading – €60-70k plus benefits

A superb opportunity to join one of the World’s leading IFM Service providers based in either London or Reading. Working on an exciting client account you must have a track record in working in Facilities Management as a Project Manager. The role requires a good stakeholder manager with a solution orientated approach to day to day issues. You will be responsible for pipeline planning of projects like refurbishments, moves and changes etc. This is a fast paced environment where the client is very actively involved so delivery of operational excellence is a must. You must have a solid track record in CAPEX projects and have multi country experience.

Purpose of the Job

Project Manager Duties – Delivery of medium/large projects, predominantly remotely for several countries. Responsible for meeting project objectives within quality, time, and budget targets, and for managing associated risks. Overall responsibility for managing assigned projects through their lifecycle including population of data in a defined project management tool.

Cluster Support Duties – Provision of information to support Cluster & Portfolio Project Priority setting, Approvals from the client, Lessons Learnt and KPIs. Guidance and support for non-dedicated project management resources when delivering project. Typically requires strong technical skills, proven project management experience, and an understanding of the business issues.

Primary Duties & Responsibilities

Liaise with client and client’s agents, ensure overall portfolio contract is adhered to 20%
End to end management of medium to complex projects possibly with multi-stream/multi-site requirements 30%
Support the response to RFP’s where project management is a key deliverable 10%
Cluster – Adhere to PMF principles on each project and guidance for in-country resources on the PMF for the portfolio 20%
Cluster – Drive the adoption of value driven project management commercial strategies at portfolio level 20%

Organizational Chart

Minimum Qualifications
 Basic Education Requirement – Bachelor’s Degree or equivalent experience
 Basic Management Experience – 5 years
 Basic Functional Experience – 3 years
 We are an EEO/AA/Minority/Female/Disability/Veteran employer

Preferred Qualifications
 Incorporated Engineer or Surveyor or Holds a professional Project Management qualification e.g. PMI (PMP), PMI (PMPg) or APM
 Construction Certificate
 Minimum of 10 years’ experience in a full lifecycle project management role
 Evidence of delivery of Programme and Capital Projects in large corporate environments and working with customers at all levels
 Exceptional communication skills, both written and verbal with excellent active listening skills
 Demonstrable experience of forward planning, problem solving, analytical thinking.
 Experience of working in an outsourced IFM environment preferable.
 Knowledge of CAFM systems
 Client business language is English – therefore must have excellent oral and written English

Scope

Main Project Manager Assignments
 Leads or coordinates medium/large construction projects, such as developing new facilities; the addition, expansion, or extension of an existing facility, or renovation/alterations to a facility in collaboration with project team, construction site and management.
 Develops assignments, timetables and responsibilities for team members for the project. Organizes and directs construction personnel and ensures that materials and equipment resources are delivered on time and budget.
 Interacts with planning commissions and governing bodies. Coordinates costing estimation, contract negotiation and remodelling activities.
 Manages professional employees and/or supervisors or supervises large, complex technical or business support or production operations team(s). Is accountable for the performance and results of a team within own discipline or function.
 Adapts departmental plans and priorities to address resource and operational challenges.
 Decisions are guided by policies, procedures and business plan; receives guidance from PMO.
 Use set process for communicating progress on projects – including project reporting tools, expenditure, status reports on capital works assets.
 Ensure programme and projects are managed to ensure minimal disruption to client business.
 Effective engagement with key stakeholders to ensure they are aware of programme and project, key milestones and initiate corrective action where required.
 Ensure all project programmes are fully planned with project plans, dependencies and reporting procedures.
 Deliver protocol for production initiation documentation.
 Ensure processes and procedures are delivered for effective risk management – risk logs, mitigating actions, establishment of contingency plans and robust escalation processes internally and externally.
 Deliver progress and project control reports for the steering group in accordance with governance requirements.
 Effectively manage third party relationships with the supply chain including designers, contractors and equipment and material providers. Ensure contractors engaged within the supply chain are rigorously assessed on the basis of quality and value to the client.
 Manage relationships with third party contractors to ensure compliance and delivery of programmes to a high standard.
 Ensure any statutory and mandatory requirements are met in relation to all life cycle and capital works projects.
 Co-ordinate and review projects to ensure any efficiencies are realised across the supply chain and that all interdependencies are met.
 Assist in the review of client design standards to make any recommendations or enhancements.
 Ensure all projects meet required health and safety standards and that any security requirements are met.
 Oversee and execute audit and review mechanism of all projects.

Main Cluster Assignments
 Ensure all projects are delivered in accordance with the principles of the Global Project Management Framework (PMF) and the client project processes and procedures.
 Provides technical guidance to employees, colleagues and/or customers.
 To act as single point of contact (SPOC) for PMO/Client in relation to all project works providing the required information and the agreed stages of the process to enable the client to make necessary decisions and seek necessary authority to progress with projects as they are identified.
 Assist the wider account team to provide strategic support to the client when developing projects pipelines, assessing the impacts on estate, planned and preventative maintenance, and grouping of projects to deliver best value and safety outcomes.