Facilities Administrator

Job Description:

· To provide support to the Facilities Manager and Facilities Department.
· Deal with general telephone and email enquiries relating to any facilities issues which may come from our internal customers or external suppliers or contractors
· Administer and control systems including
o Fire Alarm
o Intruder Alarm
o Access Control systems
o Locking up rotas
· Set up Access Control passes for new starters, temps, cleaners and contractors.
· Process Access Control reports on a monthly basis and sending them to the departmental line managers.
· Record all of the facilities expenditure and report to the Facilities Manager on a monthly basis to ensure we are within the set budget
· Maintain stock levels and be responsible for stock of
o Stationery,
o Cleaning supplies
o Consumables
· Reorder stock items from suppliers as necessary.
· Carry out daily building checks, recording and reporting any issues.
· Ensure all facilities daily, weekly, monthly checks are carried out and documented.
· Oversee contractors ensuring they are following the correct procedures listed in the method statements.
· Answer incoming calls and transfer according to the company procedures.
· Meet and greet visitors to the building.
· Deal with all incoming post – including logging on our internal post system
· Assist the Facilities Caretaker with administrative duties, worksheets etc.
· Supply meter readings to service providers as and when necessary.

PLEASE NOTE WE ONLY RESPOND TO SUCCESSFUL APPLICANTS
Spring Personnel Ltd is acting as an Employment Agency in relation to this vacancy.

Spring Group plc is an Equal Opportunities employer; we welcome applicants from all backgrounds.
Posting Time