Experienced Contract Administrator

My client, a leading building maintenance & facilities management company, are looking for an experienced Contract Administrator to join their Bristol based team.
The Contracts Administrator plays a key role within the day-to-day operations of the administration / helpdesk and at times be involved with the co-operation of work activities with the field based engineering workforce. The role will primarily have the post holder working closely with the Operations / Contracts Managers in a supporting and organising capacity.

Location: North Bristol – Near Aztec West
Salary: £26,000per year (40 hours per year – 8am-5pm)

Previous experience within an admin based role for an FM or Maintenance company is ESSENTIAL

The individual should have experience working in an office environment ideally within facilities and dealing with engineers / contracts / clients. The candidate should have a good working knowledge of Excel, Word, PowerPoint and be able to adapt to our clients internal computer systems. Good communication skills we be vital for this role.

Duties and Responsibilities:

• •Assist Helpdesk with telephone calls, emails etc
• •Raise Reactive calls on internal system and interact with customers systems / websites
• •Attend contract handover meetings when required
• •Assist the contracts manager in the management of their contracts
• •Collate and provide reports for customers and managers
• •Electronic and manual filing
• •Check / process Time Sheets and Expense Sheets
• •Check engineers paperwork
• •Prepare paperwork for invoicing
• •Provide holiday absence cover when required
• •General enquiries internal and external
• •Scanning documents and maintain records within the Document Management System
• •Run, analyse and maintain WIP reports
• •Raise and provide purchase orders as required
• •Process and authorise sub-contractors / suppliers invoices
• •Assist in the management of sub-contractors
• •Assist in the planning and control of resources
• •Liaise with other departments in order to establish and maintain effective relationships
• •Any other duties as required by the company

Essential Skills

• Strong Administration background and are used to working in a busy, fast paced environment.
• Competent user of Excel, Word and PowerPoint packages.
• Previous administration background within a Facilities / Engineering type environment.