Executive Personal Assistant to CEO

Salary: £36,000 – £42,000 per year

A highly regarded education setting has a superb opportunity for an experienced, confident, well organised, and competent Executive Personal Assistant. You will provide a high standards of professional and confidential administrative support to the Chief Executive and central administration team. The role is full time – 36 hours a week and benefits an incredible pension scheme and extended holiday entitlement.

Executive Personal Assistant to CEO – About The Role

The successful candidate will be innovative, inspirational and exceptional! The role sits at the heart of the organisation and you will be vital to binding the CEO, admin team, trust and other stakeholders. Key responsibilities include:

Diary Management:

• Proactively manage the CEO and other members of the central teams’ diaries. 
• Arrange regular meetings.
• Organise and arrange events.
• Produce a weekly itinerary & prepare colleagues for meetings.
• Organise travel arrangements to ensure value for money and best use of time.

Meetings: 

• Prepare agendas, attend and record minutes for meetings as directed by the CEO. 
• Prepare and track actions and follow up on outstanding actions in advance of meetings. 
• Prepare rooms for meetings and welcome visitors.
• Where appropriate book meeting rooms and set up / clear away refreshments. 

Administrative Support:

• Oversee the operation of the central team’s office, book meeting rooms.
• Screen phone calls, direct calls and take messages as appropriate. 
• Oversee all postal matters including; franking, couriers and sufficient stock. 
• Monitor several mailboxes.
• Respond to communications on behalf of the Chief Executive and central team.
• Research and collate statistics, create presentations, and collect information to ensure the central team is fully prepared for meetings. 
• Prepare monthly expense claims. 

The successful Executive Personal Assistant to CEO will have:

• Experience in an Executive Assistant to CEO role.
• Excellent standards of accuracy.
• Discretion. 
• Trustworthiness.
• Outstanding communication skills, verbal and written. 
• Able to work under pressure and to deadlines.
• Proactive mindset, motivated, calm and show initiative.
• Able to manage time, multi-task and prioritise tasks.
• Excellent IT skills: Word, Excel, PowerPoint, Outlook, Google drive, Google classrooms. IPad proficient or willing to learn. 
• Experience of using a range of social media channels consistently and for high impact. 
• Patient and resilience.
• Excellent customer service, negotiation and communication skills.

In addition, there are many communication strategy & deliverables of a creative nature to be undertaken. 

Executive Assistant to CEO – Benefits

Market leading pension contribution of up to 20%

Extended holiday entitlement

Free parking onsite

Howett Thorpe are acting as a recruitment agency in relation to this role and comply with all relevant UK legislation and do not discriminate on any protected characteristics. Due to the high volume of applications we currently receive, we are unable to respond to all candidates. If you do not hear from a Consultant within 5 working days, please assume that you have not been successful.

Refer a friend

If this job is not of interest to you, but you know a friend or colleague who may be interested, recommend them to us and receive a minimum of £100 in vouchers if we assist them in securing a permanent role and a minimum of £25 in vouchers if we place them in a temporary assignment. (Terms & conditions apply)