Events Admin Coordinator for Student Accomodation

Our client, a charity who provide residential accommodation for post graduate international students are looking for an admin co-ordinator to the principle and college events.

Job Purpose:

You will be responsible for supporting the principle in their role by providing administrative support.You will also support the College principle in dealing with the administration of relevant College events.

Salary + Hours:
The role is paying between £30,000 – £32,400 per annum based on experience and the hours are 09:00-17:00pm with requirement of flexibility when needed.

Key responsibilities
College Events
1.To provide administrative support in arranging College sponsored events, receptions, lunches and dinners.
2.To follow up contacts, guests and Members as required, keeping outlook contacts up to date and updating any database information.
3.To research and collate information on behalf of the College principle, and to organise his travel as the situation may require.
4.To arrange hospitality for a variety of events.
5.To support in the administration of Faculty Dinners.
6. To participate frequently in events to help ensure their success. This will include some unsocial hour working
6.To work in conjunction with the Events Manager to be a point of contact for College clubs and societies and to answer any routine questions asked by Members.

Principle Administration

7.To collate Club and Society invoices and to perform an initial check both of the supporting documentation and of the current level of Club financing (in close conjunction with the Finance Office)
9.To develop and maintain accurate filing systems, electronic and paper, as appropriate and ensure that these are consistent, available and up to date.
10.To liaise with Members, Staff, Governors and external partners to organise meetings, and make arrangements and bookings for the meeting where necessary.
11.To meet Members and other guests of the principle where appropriate
12.To be responsible for updating the College’s intranet system ‘The Square’.

Other Administration
13.To undertake projects and administrative tasks as directed, including providing assistance to other team members, especially the Events Manager.
14.To provide administrative resource to the College by working closely with other Administrators and PA’s to help ensure the smooth administration at the College.

Person Specification:
Excellent Language and grammar and basic numeracy skills
Experience working as an administrator or PA supporting a senior Executive
Experience of arranging and co-ordinating meetings and/or events
Strong IT skills

Please apply immediately if interested!

Note only shortlisted candidates will be contacted

Adecco is acting as an Employment Agency in relation to this vacancy. The Adecco Group UK & Ireland is an Equal Opportunities Employer.