Document Controller

Salary: £22.8 – £26.4 per hour

Our client is one of the UK’s leading Tier 1 contractors within new build, Construction, and major infrastructure Projects.

Due to an increase in workload require freelance Document Controller/Site Administrator

Key Duties:

Oversee and coordinate all aspects of general office administration including maintaining administrative and document control systems.

Maintain the files and control logs as required by the project.

Coordinate all activities related to the document control procedure, including 

technical documents, drawings, and commercial correspondence.

Process all data using the project online collaboration tool in accordance with project and company protocols and procedures.

Maintain the documents and drawings in the document control office 

Undertake all general office administrative duties in an efficient manner, always offering a good and consistent service to office staff.

Provide administrative assistance to all staff including booking flights, train tickets and hotel rooms.

Interact with colleagues, customers, and visitors, maintaining a polite and helpful approach with all parties.

Answer telephone calls, enquiries and requests and handle them courteously and appropriately or pass to a relevant member of the team.

Ensure all incoming and outgoing post is dealt with effectively

Prepare responses to correspondence containing routine inquiries.

File and retrieve company documents, records and reports and ensure all filing up to date and well-managed.

Create and modify documents such as invoices, reports, memos, letters, and financial statements using word processing, spreadsheet, database and/or other presentation software such as Microsoft Office.

May conduct research, compile data, and prepare papers for consideration and presentation to the management team.

Set up and coordinate meetings and conferences.

Compile, transcribe and distribute minutes of meetings.

Collate and maintain inventory of office equipment and supplies.

Arrange for the repair and maintenance of office equipment.

Support staff in assigned project‐based work.

Maintain confidentiality in all aspects of company and customer information.

Ensure that internal company relationships with other departments, offices and business units/regions are positive and supportive.

Be prepared to take additional responsibility and assist the Document Control Manager to support the department/function or the site office in general.

A technical or functional support role expected to support closely defined tasks within company procedures and industry standards. The person will receive instruction, tasks, and guidance from a more senior manager.

Responsible for performing all office based administrative and document control activities proactively and efficiently, enabling all office staff to work easily and quickly and without disruption.

Contribute to the overall team objectives

Regularly cooperate with team members

Works effectively within time and budget constraints set by others

Looks to complete on schedule and recover slippage

Can respond within tested frameworks of development to identify own needs

Uses personal experience to build own skills

Attributes and Skills

Knowledge of administrative principles and their application

Ability to work well either alone or as part of a team

Computer literate

Good writing, analytical and problem‐solving skills

Ability to operate standard office equipment

Ability to follow oral and written instructions

Must have’s

Must have experience using Microsoft Word and Excel

Viewpoint 4Projects experience would be advantageous.

Previous site experience would be advantageous

Must be educated to GCSE A* to C level or equivalent in English and Maths