Decent Homes Administrator

One of our top Clients is currently looking for an Administrator to join their Social Housing team. You will be based in North West London.

The main duties are as follows:

*To provide administrative support in relation to all areas of the Better Homes External Works.
*Create control sheets and appointment register with Admin Manager (full property list, main master sheet, archetypes s/s)
*Uploaded Client information into individual plot files
*Create mail merge letters, print, envelope and post. (Introduction letters – 1st, 2nd, 3rd & Meet the Contractor Letters (note 1st, 2nd & 3rd letters sent 7 days apart)
*Create mail merge letters, print, envelope and post.
*Separate out all mail merges and save each individual letter in each plot file.
*Booking appointments on outlook calendar and update control sheets.
*Chasing no access properties and re-schedule as and when required, however once 3 letters done, all details should be passed to site to gain access and book appointments.
*Re-arranging any cancelled appointments and updating control sheets.
*Save and file asbestos surveys and kitchen designs, including photos in plot files and update control sheets (daily).
*Forward asbestos surveys to client and receive in return API (Asbestos Property Information) – save API, forward to the relevant site team and update control sheets. (Daily).
*Receive and progress chase asbestos consignment notes from site and update control sheets (property s/s) and report back to client on a weekly basis.
*Checking handover packs update any certificates and completion dates on control sheets. (weekly Fri or Mon) – Handover date & Handover received date.

*Compliance certificates updated on control sheets and passed to client (hard copy).
*Manage SW (Site waste) – collate and progress chase all waste & asbestos consignment notes, upload onto SWMP and file all documentation (monthly).
*Print off updated SWMP and distribute to all sites (monthly).
*Ad-hoc assistance for QS in tracking down information relating to invoices.
*Support Site staff with printing, scanning and filing.
*Downloading of upload photos and filed in correct folders
*Electronic file creation as per SF06
*Ensure site files are returned and checked that all files are as per SF03 and SF06, if not files to be corrected.
*Create, maintain, finalize and issue H&S/O&M files as per CMP20 and Bailey Garner Tracker.

You will need at least 2 years admin experience to apply for this role.