Crb Cleared PA / Administrator

A rare and exciting opportunity to join one of our government organisations based in the heart of London!

Do you have a current CRB/DBS?

Do you have previous experience as a Personal Assistant or Senior Administrator?

Then this could be the position for you! Our client is looking for a PA/Administrator to take a lead role in ensuring high quality administrative is provided to the team. They will provide administrative assistance to the team and PA support to the Head of Operations. Responsibilities include maintaining accurate information on all research activity undertaken within the facility and producing regular reports to the team. The post holder will play a key role in the development and maintenance of databases and administrative systems to support the efficient running of the facility in line with current regulations. Much of the work is confidential in nature and the post holder is expected to adhere to confidentiality policies.

Main Responsibilities: –

*Responsible for the delivery of high quality reception and administrative services to visitors and staff within the facility

*Undertake the role of PA, providing a high level of admin support to the Head of Operations.

*Ensure that appointments are accurately and appropriately recorded on in house scheduling systems and on the system.

*Develop systems and processes which ensure the smooth running of the facility and adhere to information governance requirements to protect data and confidentiality.

*Maintain knowledge of developments and research governance through internal and external means and disseminate these developments to others within the company.

*Co-ordinate the production and submission of the annual report, providing comprehensive administrative support to the team.

*Organise and coordinate meetings and training events on behalf of the team, organising facilities, circulating the agenda and other information in advance and writing and disseminating minutes.

*Develop and maintain effective paper and electronic filing systems.

*Develop and maintain sources of information relevant to research within the team – such as maintaining a database of sources of funding, and helping to produce newsletters, position papers and advertising flyers as well as the annual report.

*Undertake clerical/secretarial tasks where necessary and provide cross cover for the Receptionist and other administrative posts.

*Represent the Head of Operations and team at appropriate meetings.

*Organise and book travel and accommodation if required by personnel.

*To continually audit the quality of the admin team’s work to ensure that a high quality of support is provided and policies and procedures are adhered to. This will include monitoring data quality and ensuring staff are fully trained on IT systems.

*To manage the stationary budget for the team and ensure that devolved expenditure is authorised/spent within agreed budget profile.

*To conduct Personal Development Reviews for the admin staff to include identifying Personal Development Plans and supporting their delivery including any training requirements identified.

*Present team activity and finance reports to meetings and committees as required.

Experience required: –

*Previous experience as an Administrator / Personal Assistant, some of which should be to very senior level.

*Producing information for senior management (including reports, spreadsheets etc)

*Experience of providing secretariat support to meetings (including formal minute writing, preparation of agenda etc.)

*Demonstrable experience of dealing with matters of a highly sensitive nature in a competent and aware manner

*Diary management and co-ordinating meetings and events

*Experience of developing effective administrative systems and processes, overseeing and performance managing their implementation

*Experience of working independently and of prioritising own workload.

*Effective IT skills including relevant experience using Microsoft Office applications

*Taking and transcription of formal minutes (including preparation of agenda and follow up actions etc)

*Excellent communication skills, verbally, electronically and in writing

*Diplomatic when dealing with sensitive matters

*Current CRB/DBS – ESSENTIAL

If this is the role for you then please apply today!
Due to a large number of applicants, please be aware that only successful candidates will be contacted.
Adecco is an equal opportunities provider.Adecco is acting as an Employment Business in relation to this vacancy. The Adecco Group UK & Ireland is an Equal Opportunities Employer.