Assistant Production Buyer

CYCLOPS ELECTRONICS

PURPOSE OF THE ROLE

To assist in the purchasing department sourcing and purchasing electronic components and relevant production equipment from company approved suppliers against customer build requirements. To assist the Purchasing Manager to support and advise the production and sales team on all aspects of materials supply.

PRINCIPLE RESPONSIBILITIES

1. Familiarise yourself with company sourcing tools and MRP system.

2. Assist with costings for DJ Assembly liaising with sales and production to ensure all the correct information is available prior to quoting.

3. Call company approved suppliers with enquiries and communicate effectively to achieve best price and delivery.

4. Set up and maintain suppliers on the MRP system.

5. Maintain part information on the MRP with correct supplier, pricing and lead time information

6. Monitor the MRP for new purchasing requirements

7. Purchase materials through the company MRP system against approved suppliers based on production planning and customer requirements.

8. Purchase miscellaneous materials and equipment as required by production.

9. Maintain good working relationships with company approved suppliers.

10. Before placing purchase orders recheck price and availability to achieve cost savings.

11. Expedite purchase orders and ensure supplier on time delivery. Communicate any supply issues to the production and purchasing managers.

12. Work closely with stores and suppliers to ensure quality issues are processed quickly. Be responsible for obtaining RMA numbers from suppliers.

13. Work with accounts and suppliers to ensure prompt payment of proforma invoices. Where possible arrange for trade accounts to be set up with suppliers. Resolve invoice queries with accounts.

14. Maintain KPIs for DJ Assembly reporting weekly to the Purchasing Manager.

15. Ensure all company procedures are followed.

16. Assist with any other purchasing administration activities.

17. Cover for other team members in their absence and assist with any other duties required.

COMPETANCIES

Planning & Organising – You will be highly organised and will prioritise effectively to complete work to meet sales and production requirements. You will anticipate potential problems and communicate them to the Purchasing Manager to ensure prompt resolution.

Relationship Building – You will actively work to maintain good working relationships with suppliers, internal customers and other company departments.

Team Work and Continuous Improvement – You will contribute to the teams development and effectiveness with personal commitment to continuous improvement activities. You will be a team player and respond to the needs of others.

Customer Focus – You will understand our customer’s needs and help the company to exceed customer expectations and win loyalty.

KNOWLEDGE AND SKILLS

Previous experience in a buying role required, preferably within the electronics industry.

Knowledge of MRP systems.

Conscientious and pro-active in your approach to work

Confident on the telephone

Good communication and interpersonal skills

Have a strong attention to detail

Well organised and able to prioritise multiple tasks effectively

Team Player

Be flexible and open to new ideas

Capable of working on own initiative