Administrator / Receptionist

Permanent Administrator / Receptionist

Our client, based just north of Cambridge city centre is looking to recruit an experienced Administrator/Receptionist. This is an excellent opportunity for an enthusiastic individual to join an established and friendly team.

You will provide administrative, secretarial and reception support to a team of around 30 people.

Reporting to the Office Manager your duties will include:-

Administration

Liaising with internal departments and external customers to ensure all processes and procedures are followed appropriately
Drafting and typing of correspondence including letters, e-mails and reports
Responding to customers requests via e-mail and letter
Updating and maintaining the CRM and internal document system
Retrieve/replace files and documents when required and maintain all records
Liaise with external storage provider regarding retrieval of archived files for shredding
Co-ordinate the use of the meeting room facilities through the diary system
Book and co-ordinate any catering requirements needed for meetingsReception

Answer all incoming calls according to agreed standards
Log information on calls received, where required, and maintain detailed and accurate records
Opening, date-stamping and delivering post
Outgoing post – ordering stamps/credit on franking machine.
Meeting and greeting visitors
Maintain and update staff lists
Organising couriers and taxis
Management of phone, fax, shredding and photocopy machines
Order and maintain relevant office supplies
Organising colour copying and the printing of stationery, business cards etc.
Checking demand for and ordering of batteries, chargers, tea, coffee, milk and bottled water
Liaise with external storage provider regarding requirements
Liaise with external removers regarding the on/off-site removal process
Running fire alarm drills as requiredThe client is seeking people with:-

Administration and reception experience
Strong communication skills and a clear and professional telephone manner is essential
Good working knowledge of IT skills in MS Office, Outlook and using the Internet
Previous knowledge of using a CRM / document system would be beneficial
Team playerThis company offers excellent benefits including company pension, private medical insurance, health insurance, 25 days holiday and a support staff bonus.

Reference number: 1508-8

Location: Cambridge

Working hours: Full time

Salary: £26,000per yearp.a

Neaves & Neat Employment Services Ltd. are acting as an Employment Agency for this permanent vacancy.