Administrator – Legal Practice

Salary: £30,000 per year

Administrator – Legal Practice
£25,000
City

My client, a multi-disciplinary Legal Practice based in the heart of the City, are looking for a confident, highly organised Administrator with proven experience supporting a busy Legal practice in a multi-faceted role. 

Key Responsibilities

Compliance:

SRA Compliance
Notifications and annual returns for AC to Companies House
Annual ICO registration
Issuing engagement terms
Conducting AML due diligence checks and requesting information as required from clients.
IT

Trouble-shooting basic IT issues
Keeping software licence log updated
Liaising with IT providers re global IT issues, scheduling of updates, software renewals as directed by the Managing Partner or such person as designated by the Managing Partner.
 Premises

Dealing with premises-related issues, liaising with the building manager to resolve any issues
Health & Safety including first aid training and arranging fire extinguisher and PAT tests
Dealing with other H&S matters as required
 HR

New starter set-up and induction
Leavers’ checklist
Producing initial drafts of template HR documents such as deeds of confidentiality
Keeping the absence records up-to-date and notifying Staff of these via the Admin Calendar
Supporting the Staff Partner in HR matters as required
Notifying monthly payroll data to the payroll provider, reviewing the reports returned and providing approval to the provider
 Other Duties

Dealing with outgoing and incoming post to the office; ensuring all incoming or outgoing post has been scanned to the relevant file, using drop and go as required
Meeting preparation for client meetings
Replenishing stationery for the office, or other products as appropriate,
 
Person Specification 

Experience of working in a busy legal environment, providing multi-faceted administrative support
Experience of multi-tasking and prioritising a varied workload.
IT literate (proficient in filesite and MS Office and able to quickly master new systems
Excellent communication skills
Highly organised
Professional and confident
Strong attention to detail
Committed to providing excellent service to internal and external clients
Willing to support the team on a variety of tasks
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EQUAL OPPORTUNITIES Morgan Spencer Recruitment is committed to equal opportunities and actively seeks applications from all sectors of the community irrespective of gender, race, colour, nationality, ethnic or national origin, disability, marital status, sexual orientation, having responsibility for dependents, age, religion/beliefs, or any other reason which cannot be shown to be justified.

CONFIDENTIALITY: All applications are dealt with in strictest confidence and will be processed in accordance with the Data Protection Act 1998

Morgan Spencer Limited, registered in England & Wales No: