Administrator

Administrator

Salary: £24,000 per annum plus Veolia benefits ( Fixed Term Contract – maternity cover till 31.12.2024)

Hours: Full time – 40 hours per week

Location: Hybrid working – Lossiemouth, IV31 6HQ

When you see the world as we do, you see the chance to help the world take better care of its resources, and help it become a better place for everyone. It’s why we’re looking for someone who’s just as committed as we are, to push for genuine change and bring our ambition of Ecological Transformation to life.

We know that everyone here at Veolia can help us work alongside our communities, look after the environment, and contribute to our inclusive culture.

What we can offer you;

• 25 days of annual leave (pro rata on FTC)
• Access to our company pension scheme
• Discounts on everything from groceries to well known retailers
• Access to a range of resources to support your physical, mental and financial health; so you can lean on us whenever you need to
• 24 hour access to a virtual GP, 365 days a year, for you and family members in your household
• One paid days leave every year to volunteer and support your community
• Ongoing training and development opportunities, allowing you to reach your full potential

What you’ll be doing;

Working within our North Scotland PFI team supporting our clients on our water and energy contracts. This role primarily involves providing administrative support to our operational teams by carrying out procurement activities.

• Raise Purchase Orders, Invoices, Goods Receipt, GRIR, deal with purchasing and invoice queries across wastewater and energy contracts in the North Scotland region.
• Liaise with site managers, contract managers and operational teams to raise orders for operation and maintenance activities and support these teams.
• Manage purchasing information and work with local finance teams to support monthly financial reporting.
• Work with colleagues, customers and suppliers to resolve queries on orders.
• Support operational teams with delivery of administrative activities such as booking travel and events, managing annual health screening programmes, minuting meetings and office administration.
• Utilise and maintain data from a wide variety of systems including Google Suite, Workday, site data systems (Weighbridge, SCADA, telemetry) and QHSE system.
• Cover for other administrative staff in the area if required.

What we’re looking for;

• Microsoft Office and Google applications experience with Excel/Google Sheets knowledge essential
• Knowledge of water/wastewater treatment and industrial energy generation would be desirable
• Experience of ERP systems (Workday/Sales Force/Maximo) desirable. Full training on systems will be provided
• Strong organisation skills to ensure tasks are prioritised and completed with set deadlines
• Full driving licence
• Ability to communicate effectively when working remotely from the managers/functions you are supporting
• Previous experience working within a busy administrative role in an operational environment would be desirable

What’s next?

Apply today, so we can make a difference for generations to come.

We’re proud to be listed in The Sunday Times Best Places to Work 2023, being named as a Top 10 Very Big Organisation and Highly Commended as a workplace for 55+.

This accolade further demonstrates our commitment to our people and our actions in creating an environment where everyone can be their true selves and enjoy working at Veolia.

We want to ensure that you feel supported throughout the application process and provide reasonable adjustments where necessary and requested. If you require any reasonable adjustments as part of your application and interview process please do not hesitate to let us know.

Here at Veolia, we’re proud to be known as an equal opportunities employer. We know how important it is to be fully committed to building and maintaining a diverse and inclusive place to work for every one of our colleagues. So no matter their age, gender, gender expression, disability, race, ethnicity, religion, belief, sexuality or veteran status, every applicant who meets the minimum requirements will be considered fully.