Administrator

The Opportunity

Salary: £24,294 to £24,702 per annum

Contract Type: Fixed term or Secondment until 31 March 2025

Working Pattern: Full time, 37 hours per week

Location: County Hall, Chichester and hybrid working from home

Interviews w/c: 22 and 29 January 2024

The position of Administrator-Public Health will be within the Public Health Directorate at West Sussex County Council (WSCC) working closely with colleagues within the Business Assurance Team and across the Public Health Directorate portfolios.

You will be responsible for providing a full fast-paced and flexible, first class administrative support service. You will be exposed to confidential and highly sensitive information and will be expected to work within relevant legislative and policy frameworks.

The work environment is friendly and supportive, and you will be valued and an integral part of the Team as you support the delivery of services to a wide range of workstream activities as well as helping to implement improvement programmes.

You will handle direct queries from across the Directorate and the partners/stakeholders with which the Directorate has regular engagement. The work will be varied and will include, by way of example: organising, preparing for, co-ordinating and supporting meetings; preparing and ensuring access to documents for meetings; supporting diary management; note taking specific meetings for which alternative recording technologies are inappropriate.

As our Public Health Administrator, you shall provide support to the Business Assurance Manager to ensure appropriate business support functions are in place to provide compliance with corporate policies, procedures and processes.

What experience and skills are we looking for?

• You will need to be able to work independently, confidently, flexibly and in close partnership with others, both externally and within the Directorate and wider organisation.
• You will need to be able to balance priorities and deadlines as well as responding to/redirecting enquiries, using your initiative to deal with unexpected problems and situations.
• You will need excellent administration and organisational skills with a strong customer service ethic and a “can do” attitude.
• You will need to be proficient in a range of IT skills including Word and Excel. You will need to be effective in planning and organising your work to meet set targets.
• You will need to use your great communication skills to liaise effectively with a range of customers and colleagues whilst operating under direction in a busy and fast-moving working environment where there are many changing priorities and demands.

For more information on the Key Skills as well as the Qualifications and/or experience required, please refer to the Job Description attached.

Working for us

As well as adding real value to our service users and our communities, as an employer we recognise our employees are central in being able to achieve this. To recognise this we want to help support your development and provide an great place to work ensuring you can fulfil your full potential, have access to a range of benefits including:

• an excellent local government pension scheme
• generous holiday entitlement of 25 days (plus opportunity to buy additional leave)
• a range of flexible working options, depending on your job role

For a full list this can be found at our Rewards and Benefits page.

Further Information

The reference number for this role is CAFHE04908.

For an informal conversation or for further information regarding the role, please contact Kim Adsett (Public Health Development Manager) at . For issues or queries regarding your application please contact .

Internal candidates wishing to apply for this role will be considered for a secondment position. Please can you therefore discuss and agree this with your manager before applying for this position.

To apply, please follow the links below to upload your CV and Cover Letter. In your cover letter please outline your motivations for applying and explaining the skills and experience you can bring to the role (please refer to the key skills) ensuring that any gaps in employment are covered in your CV. Please ensure you have saved the job description attached to the main advert on our website as, once the job has closed, you may not have the opportunity to download again.

We are committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. This post is subject to 3 years referencing and a health check.

Equity, inclusion and accessibility is very important to West Sussex County Council. We welcome and encourage applications from everyone, as this helps us build a diverse and talented workforce, that reflects the communities we serve. We ensure our approach to recruitment is flexible and supportive to enable all applicants to be at their best and to ensure they have the best possible chance of success.

We operate a guaranteed interview scheme for applicants that have a disability, are a veteran or are a care leaver. More information can be found on our application help page.