Administrator

Polaris Education Selwyn Hall School

School Administrator

Basic Salary: FTE: £20,753.36 prorated £17,800

Contract: Term Time Only

Hours: 8.30am – 4pm Mon, Wed, Thurs, Frid and 8.30am – 5pm Tuesday

Benefits: Company Pension, Life Assurance, Employee Discount Scheme

Location: Selwyn Hall School, Foxton, Cambridge

About Us

We are expanding our Special Educational Needs provision by opening a new school with a full capacity of 80 pupils.

Selwyn Hall School is situated in Foxton, approximately 7-8 miles southwest of Cambridge. Our mission is to provide each pupil with a diverse and appropriate education in a safe, supportive environment that promotes self-discipline and engagement, inspires learning and encourages aspiration and achievement. The school will work with vulnerable children with a wide range of complex needs from 7 to 16 years

Role responsibilities

Polaris Education is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff to share this commitment.

• Promote the safeguarding and welfare of all pupils and visitors
• Promote and act on initiatives to improve Quality of Life and wellbeing for pupils and staff

Administration:

Provide full administrative support to the Head Teacher, School Management Team and all other education staff at the school.

Key Tasks and Activities:

• Produce letters and memorandums
• Undertake filing and photocopying; to assist users with the operation of the photocopier including changing inks and attempting to resolve issues.
• Be responsible for the maintenance and monitoring of the photocopier
• Provide administration assistance as required by the Leadership Team including ordering resources
• Ensure all information is treated confidentially and have absolute discretion at all times
• Accurately minute meetings as directed by the SLT (and where relevant, telephone conversations) with parents/carers;
• Schedule and attend school-based meetings with parents/carers as necessary;
• Use IT hardware and relevant software packages efficiently and effectively to access, manage, retrieve and share the various types of information as and when required.
• Use all items of office equipment, such as the photocopier competently and keep up to date with developments and changes to such equipment
• Maintain filing systems, both paper and electronic, efficiently and in accordance with current systems and processes
• Ensure that documents are prepared, and data is entered onto SIMS
• Undertake stocktaking and ordering of materials and equipment as required
• Deal with school correspondence / emails and phone calls
• To support the Headteacher with Local Authority correspondence and Quality Assurance paperwork/visits
• Oversee and manage the school diary including room bookings and meeting schedules

Click ‘Apply’ for a full list of duties and responsibilities for this role.

Requirements

• Excellent Interpersonal and Communication Skills – Written and Oral.
• Knowledge and understanding of child protection and safeguarding practices and protocols
• Excellent Organisation Skills with a systematic approach to workload management.
• Excellent time management, planning and work prioritisation skills.
• Experience of developing systems and processes.
• Excellent understanding of Sims.
• Ability to work within allocated budgets and monitor expenditure and costs.
• Full working knowledge of relevant policies/codes of practice/legislation.
• Ability to plan and develop systems.
• Ability to relate well to children and adults.
• Work constructively as part of a team, understanding school roles and responsibilities and your own position within these.
• Ability to self-evaluate learning needs and actively seek learning opportunities.
• Confidentiality of information as appropriate.
• Ability to work under pressure.
• Ability to work on own initiative.

The successful candidate will be required to complete an enhanced DBS Check, cost of which will be met by Polaris Education.

Polaris Education is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates.

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