Admin Assistant

Admin Assistant

Job Description

Admin Assistant
Contract – 200-225 per day
5 days in the office (London)

  • Tracking quarterly and annual staff attestations – keep a record of those that are outstanding. (quarterly)
  • Tracking FCA returns and surveys and ensuring completed and filed on time.(per schedule – quarterly and ad-hoc)
  • Assist with collating information for quarterly compliance monitoring meetings (quarterly)
  • NDAs (ongoing)
  • Track and assist with KYC requests.(as required)
  • Assist with developing and maintaining vendor management programme. (vendor onboarding and annual reviews)
    • Vendor onboarding files
      • initial and ongoing due diligence for identified vendors (with IQEQ)
  • Assist with implementing policies and procedures.
  • Assist with arranging training:
    • Compliance (annual)
    • ESG (annual)
    • AML/ABC (annual)

Marketing & IR Support:

  • Working with the IR team to track incoming investor queries and ensure responses are delivered by deadlines (ad-hoc and ongoing)
  • Administration of CRM system (ongoing)
  • Assist with updates to the website (as required but at least annually)
  • Ensure marketing material (including website) has compliance sign-off prior to publication.(quarterly and ad-hoc)
  • Assist with arrangements for roadshows (as required)


  • PA duties in support of the CIO as required
    • Assist in arranging meetings and travel
  • General assistance in support of the wider Cloud Capital team
  • Expenses
    • Pay bills with a credit card when required, ie BT, Fruitful (monthly and ad-hoc)
    • Submit itemised expenses for the usage of Uber for Business (monthly).
    • Submit expenses. (monthly)
    • Running monthly expenses report for limit exceptions
  • Office Manager cover


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